Unit 16: Fourth Test 

Use

In the organizational plan that you changed in Unit 14: Adjusting the Staff Assignments, your colleague has now assumed the tasks of the superior. As the requester, you must start the workflow. The work item for checking the request will then be sent to the Business Workplace of the superior.

Procedure

Procedure as requester

  1. Choose Tools ® Business Workflow ® Development ® Runtime Tools ® Start Workflow.

    2. All of the workflows that you are allowed to start are listed on the left-hand side of the screen. A description of the selected workflow is shown on the right.

  2. Select your workflow and choose Start.

    3. The work item for creating the notification of absence is proposed to you immediately for processing.

  3. Fill out the form and choose .

You have now submitted your request and your superior must decide whether to approve it. Since you are not now the recipient of the next work item, advancing with immediate dialog does not have any effect.

Procedure as superior

  1. Choose Office ® Workplace to start the Business Workplace.
  2. Open the folder Inbox ® Workflow.

    3. The request awaiting approval is displayed as a work item in this folder.

  3. Select the work item.

    4. The task description of the single-step task is displayed in the work item preview. As you can see, the expressions used in the task description have been replaced with the current content.

  4. Choose but do not approve the request.
  5. Choose .

    6. You are now in your Business Workplace. The work item you have just executed is no longer displayed in the list.

    Procedure as requester
  6. Choose Office ® Workplace to start the Business Workplace.
  1. Open the folder Inbox ® Workflow.

This folder contains a work item awaiting a user decision.
  1. Select the work item and choose .
  2. Select Revise application in the user decision dialog box.

    3. Since the flag advancing with dialog is set in the step definition for the activity Revise notification of absence, the request is immediately presented to you for revision. If this flag is not set, you must execute the work item from your Business Workplace.

  3. Change the request and choose and .

You are now in your Business Workplace. The work item you have just executed is no longer displayed in the list.

Procedure as superior

If you have not closed your Business Workplace, choose to refresh the work item display.

You have received the request from the requester again. They can proceed as above to approve the request or reject it again. This workflow does not have a modeled response to a situation in which the requester and superior do not reach agreement. The workflow definition can be easily extended for this situation (for example, automatic notification of a third person if the request is exchanged between the employee and head of department several times).

Reporting and analysis with the workflow log

You should start the workflow several times together with your colleague and try out the alternatives. These alternatives can then be analyzed via work item analysis or the workflow outbox.

Use the workflow log in this unit. If the workflow you want to analyze is displayed in the work item analysis or in the workflow outbox, select the entry and choose . The workflow log provides information about all the stages of processing. This includes the following:

If the workflow log is displayed with ActiveX, you can view the various steps in the workflow in the form of a graphic. To do so, choose . For further information on the workflow log, please refer to Workflow Log: Standard View, and on the ActiveX view under Personal Settings.