Unit 14: Changing Staff Assignments 

Use

In the tests you have carried out so far you acted both as the requester and as the superior.

In this unit, you will change the organizational plan in such a way that the requester and superior are two different R/3 users.

You can change the organizational plan without modifying the workflow definition.

Procedure

You enter a different user as the superior in the staff assignments of your organizational plan. Ask a colleague whether they would like to take part in this test. Or have yourself a second user created.

  1. Choose Tools ® SAP Business Workflow ® Development ® Definition tools ® Organizational Management ® Organizational plan ® Change.

    2. This takes you to the Change Organization and Staffing (Workflow) screen.

  2. Search for your head of department position in the search area. The positions that were found are displayed in the selection area. Open yours by double-clicking on the entry in the change mode.

    3. Deleting position holders
  3. Select the row in the overview area in which the assignment to the user is entered.
  4. Choose the arrow on the right next to the and then Assignment.

    5. The position of the department head is no longer occupied.

    Reassigning position holders
  5. Choose User in the search area and search for the user whom you want to assign to the position.

    6. All of the users that match the search criteria are displayed in the selection area.

  6. Select the user whom you want to assign to the position and drag him or her to the line position: head of department (ini) in the overview area. Confirm the adaptations of the relationship period.
  7. Choose .

This completes the changes to the staff assignments. The two positions are held by different persons.

Result

You have changed the staff assignments by changing the assignment of users to a position. You can check this by displaying the staff assignments. Proceed as described in Unit 1: Organizational Plan.

You can also start with Unit 16: Fourth Test directly after this unit. The recipients of the work item for the step Check notification of absence are then determined from the possible agents for the single-step task. You assigned the job of the head of department as the possible agents of this task in Unit 6: Create task "Check Notification of Absence".