Dangerous Good Checks in Shipment Documents 

Purpose

This process enables you to check shipment documents according to dangerous goods regulations.

Prerequisites

R/3 component Material Master

If you have set the DIs rel. for DG (document items relevant for dangerous goods) indicator in the IMG activity Activate dangerous goods checks in Customizing for Dangerous Goods Management, only materials in the shipping document that are relevant for the check are then checked. You mark materials as relevant for checking by allocating them a dangerous goods indicator profile in the Basic data 2 view in the material master.

You maintain the required dangerous goods indicator profile in the IMG activity Define indicator profiles for the material master in Customizing for Dangerous Goods Management.

Shipments documents are created with reference to delivery documents.

When you create a delivery document, the dangerous goods indicator profile is transferred from the material master to the shipping document item, and stored there. Changes made to the profile in the material master are not made in the delivery document and shipment document automatically.

R/3 component Dangerous Goods Management

You have maintained dangerous goods master records for the materials. Dangerous goods checks only use dangerous goods master records

Customizing for Dangerous Goods Management

You have processed the section Dangerous Goods Checks.

Customizing for Sales and Distribution

Dangerous goods regulations are valid for a mode of transport category and a country or number of countries. (You define one or more countries as a validity area in the R/3 System.) This means that in shipping documents, dangerous goods checks must be carried out for all affected combinations of countries and mode of transport categories subject to dangerous goods legal requirements. The R/3 System uses this data to determines the dangerous goods master records to be checked.

See also: Determination of Data in Shipment Documents

For this, maintain the appropriate routes under Basic Functions ® Routes ® Define routes ® Define routes and stages.

In shipment documents, the countries are derived from the nodes of the shipping stages of type Leg. You need only maintain routes if you have defined shipment types for which route stages are transferred shipment stages.

(You specify shipment types in R/3 Customizing IMG under Logistics Execution ® Transportation ® Shipments ® Maintain shipment types.)

If you flag the Consider transit country table indicator in the route header, the countries maintained in the IMG activity Define transit countries in Customizing for Dangerous Goods Management are also taken into account.

R/3 component Transportation

When you create a shipment document, you must enter the following data for the dangerous goods check:

Please ensure that addresses (particularly country and region) are maintained for all nodes, and that a shipping type has been entered for each shipment stage.

For further information on shipment stages, see Help ® R/3 library ® LO - Logistics ® SD - Sales and Distribution ® Transportation ® Shipment Stages.

Engineering change management is set up in the dangerous goods master. Dangerous goods master records can thus have different stages. To ensure that the valid dangerous goods master records can be determined for the checked shipment document, specify which shipment document date is to be used to read the dangerous goods master records in the IMG activity Specify date for determination of DG master data in Customizing for Dangerous Goods Management. If the date is not entered in the document, the current date is used.

Process flow

Dangerous goods checks comprise the following steps:

  1. Starting Dangerous Goods Checks in Shipment Documents
  2. Determining Data for DG Checks
  3. Executing Check Methods

Result

Dialog box

After the dangerous goods checks have been executed, a dialog box is displayed with the message for the check method that determines the complete reaction for the check schema. If there are log entries, you can access the check log from the dialog box.

If no check method reacts, no log entries are written, and the dialog box is not displayed when the document is saved. If you start the check manually, a success message is displayed.

No dialog box is displayed in collective processing. The check log is attached to the collective processing log in the shipment document.

Check log

All messages collected during the dangerous goods checks are displayed in the check log. The log is not currently stored in the database, but it can be printed.

The log contains positive and negative check results. If you branch to the log, it displays the messages with the highest priority only. If you choose All messages, the system displays all messages.

Processing documents further

The document is processed further according to the Customizing settings for the complete reaction. If you have specified in Customizing for Dangerous Goods Management that documents should be saved only with document block (DocBlk (document block) indicator is set), the block indicator for dangerous goods is set in the shipment header. If document statuses were assigned during the current transaction, the system now retracts them.

No further document statuses can be assigned for documents with block indicators.

Statuses that were already in the database are not retracted.

Returning data to the document

The R/3 System determines the following data, and enters them in the document under Header ® General data ® Dang. gds.

The indicator is for information purposes only.

The indicator profile can be used to output texts on dangerous goods papers. You can also set the indicator manually. An indicator set manually cannot be overwritten by dangerous goods checks. For this reason, you should only allocate indicator profiles for which the ‘Fix’ indicator is flagged. In the standard system, only these profiles are proposed in possible entries help. You must specify in the check method that these profiles are not to be overwritten. You must first inspect the check method to ascertain if a manually fixed indicator profile has already been allocated in the document header.

The selection date is determined and updated within the framework of dangerous goods checks.

The selection date is determined as defined in the IMG activity Specify date for determination of DG master data and used to read the dangerous goods master records. It is used here as additional information only.

You can make settings in Customizing to specify that the selection date is to be determined in the shipment document according to a delivery date. As a shipment can contain several deliveries, the system uses the most current date from the document date set for deliveries.