Determination of Data in Shipment Documents (SAP Library - Dangerous Goods Management (EHS-DGP))

Determination of Data in Shipment Documents

Use

Dangerous goods regulations are valid for a mode of transport category and a country or number of countries. (You define one or more countries as a validity area in the R/3 System.) This means that in shipping documents, dangerous goods checks must be carried out for all affected combinations of countries and mode of transport categories subject to dangerous goods legal requirements. The R/3 System uses this data to determine the dangerous goods master records to be checked. It derives validity areas from the countries and mode of transport categories from the shipping types.

The following section describes how the country/mode of transport category combinations are determined from shipment document data.

Prerequisites

Prerequisites for determining countries

You must have created shipment stages of type Leg.

In addition, you can define transit countries for routes, departure and destination countries in the IMG activity Define transit countries in Customizing for Dangerous Goods Management.

Prerequisites for determining mode of transport categories

The mode of transport categories are derived from the shipping types in the shipment legs.

Please ensure that

Each shipping type used has been allocated a mode of transport in Customizing for Sales and Distribution under Basic Functions ® Routes ® Define routes ® Define shipping types.

All modes of transport have been allocated to a mode of transport category in Customizing for Sales and Distribution under Basic Functions ® Routes ® Define routes ® Define mode of transport, or in Customizing for Dangerous Goods Management in the IMG activity Allocate relevant mode of trans. cat. to modes of transport.

Features

Determining countries

Determining the departure country

The R/3 System determines the departure country using the address for the starting point of the first shipment leg.

Country functions are determined for dangerous goods management. The system distinguishes between the following country functions:

Departure country
Transit country
Destination country

Country functions are taken into account when checking the usage profile for the check methods. For further information, see the IMG activity Specify usage profile for dangerous goods check methods in Customizing for Dangerous Goods Management.

Determining the destination country

The R/3 System determines the destination country using the address for the destination point of the last shipment leg.

Determining transit countries

The transit countries are determined from further points.

The entries you have made in the IMG activity Define transit countries in Customizing for Dangerous Goods Management are taken into account, if one of the following conditions is met:

No route has been entered in the shipment header.
A route without route stages has been entered in the shipment header.
A route with route stages has been entered in the shipment header, and the indicator Consider transit country table has been set in the detail screen for the route.

You have the option of allocating a route to a data record consisting of departure, destination and transit country in the transit country table. If the R/3 System cannot determine any transit countries from the combination of route, departure country and destination country, it determines a transit country using the combination of departure and destination country. The transit country table is first read from the shipment header together with the departure and destination countries for the leg with or without the route. If no data record is found for these criteria, the table is then read from the shipment header together with the departure and destination countries for the shipment, with or without the route.

Allocating shipping types to countries

The R/3 System must be able to derive the exact allocation of country and shipping type from the shipment document.

Countries in shipment stages

The shipping type for a particular leg are allocated to the countries within the shipment leg.

Countries in the transit country table

One shipment leg

If the shipment has one shipment leg, all transit countries are allocated the shipping type for this leg.

Several shipment legs

If the shipment has several legs, the transit countries are allocated to the shipment legs in the sequence defined in the transit country table. The countries are allocated the shipping type for the appropriate shipment leg.

Determining Mode of Transport Categories

The system uses the appropriate Customizing tables to determine the mode of transport and thus the mode of transport categories from the shipping types.

Determining Data for DG Checks

EDI Processing for Dangerous Goods Data