Dangerous Goods Checks in Shipping Documents 

Purpose

This process enables you to check shipping documents according to dangerous goods regulations.

Prerequisites

R/3 component Material Master

If you have set the DIs rel. for DG (document items relevant for dangerous goods) indicator in the IMG activity Activate dangerous goods checks in Customizing for Dangerous Goods Management, only materials in the shipping document that are relevant for the check are then checked. You mark materials as relevant for checking by allocating them a dangerous goods indicator profile in the Basic data 2 view in the material master.

You maintain the required dangerous goods indicator profile in the IMG activity Define indicator profiles for the material master in Customizing for Dangerous Goods Management.

When you create a shipping document, the dangerous goods indicator profile is transferred from the material master to the shipping document item, and stored there. If you change the profile in the material master, they are not made automatically in the shipping document.

R/3 component Dangerous Goods Management

You have maintained dangerous goods master records for the materials. Dangerous goods checks only use dangerous goods master records

Customizing for Dangerous Goods Management

You have processed the section Dangerous Goods Checks.

Customizing for Sales and Distribution

Dangerous goods regulations are valid for a mode of transport category and a country or number of countries. (You define one or more countries as a validity area in the R/3 System.) This means that in shipping documents, dangerous goods checks must be carried out for all affected combinations of countries and mode of transport categories subject to dangerous goods legal requirements. The R/3 System uses this data to determines the dangerous goods master records to be checked.

See also: Determination of data in shipping documents

For this, maintain the appropriate routes under Basic Functions ® Routes ® Define routes ® Define routes and stages.

According to your requirements, you can define routes with stages in Customizing for Sales and Distribution, and/or maintain the IMG activity Define transit countries in Customizing for Dangerous Goods Management. You can also maintain route stages in outline, and define the required transit countries in the IMG activity Define transit countries.

R/3 component Shipping

When you create a shipping document, the following entries are required for the dangerous goods check:

Engineering change management is set up in the dangerous goods master. Dangerous goods master records can thus have different stages. To ensure that the valid dangerous goods master records can be determined for the checked shipping document, specify which date is to be used to read the dangerous goods master records in the IMG activity Specify date for determination of DG master data in Customizing for Dangerous Goods Management. If the date is not entered in the shipping document, the current date is used.

Process flow

Dangerous goods checks comprise the following steps:

  1. Starting Dangerous Goods Checks in Shipping Documents
  2. Determining Data for DG Checks
  3. Executing Check Methods

Result

Dialog box

After the dangerous goods checks have been executed, a dialog box is displayed with the message for the check method that determines the complete reaction for the check schema.

If there are log entries, you can access them from the dialog box. If the SaOnli (save online) indicator is set for the check method that determines the complete reaction, the Save pushbutton is displayed, and you specify if the document should be saved.

If no check method reacts, no log entries are written, and the dialog box is not displayed when the document is saved. If you start the check manually, a success message is displayed.

No dialog box is displayed in collective processing. Only one message is entered in the collective processing log. The complete check log is created if the documents are processed and checked online.

Check log

All messages collected during the dangerous goods checks are displayed in the check log. The log is not stored in the database, but it can be printed.

The log contains positive and negative check results. If you branch to the log, it displays the messages with the highest priority only. If you choose All messages, the system displays all messages.

Processing documents further

The document is processed further according to the Customizing settings for the complete reaction. If you have specified in Customizing for Dangerous Goods Management that documents should be saved only with document block (DocBlk (document block) indicator is set), the incompletion status set up in Customizing is set.

For further information, see the IMG activity Incompletion control for sales documents Customizing for Dangerous Goods Management.

Returning data to the document

The R/3 System determines the following data, and enters them in the shipping document header under Shpmt-relev.info.

The indicator is for information purposes only.

This dangerous goods indicator profile can be used for the R/3 component Dangerous Goods Papers to output texts on transport papers or using EDI. You can also set the indicator manually. When using manual allocation in the standard system, you can only use indicator profiles for which the indicator RN10011FIX is set, and thus cannot be overwritten by dangerous goods checks, if the check method ensures this. You must first inspect the check method to ascertain if a manually fixated indicator profile has already been allocated in the document header.

The R/3 System determines the following data, and enters them in the shipping document under Item ® Dangerous goods supplement .

The selection date is determined as defined in the IMG activity Specify date for determination of DG master data and used to read the dangerous goods master records. It is used here as additional information only.

The selection date is also set and updated when you call the Dangerous goods supplement screen in the shipping document. Otherwise, the selection date is set and updated during the dangerous goods checks.