Determination of Data in Shipping Documents 
Determination of Data in Shipping Documents
Use
Dangerous goods regulations are valid for a mode of transport category and a country or number of countries. (You define one or more countries as a validity area in the R/3 System.) This means that in shipping documents, dangerous goods checks must be carried out for all affected combinations of countries and mode of transport categories subject to dangerous goods legal requirements. The R/3 System uses this data to determine the dangerous goods master records to be checked. It derives validity areas from the countries and mode of transport categories from the shipping types.
The following section describes how the country/mode of transport category combinations are determined from shipping document data.
Prerequisites
Prerequisites for determining countries
You must enter the following data in the shipping document:
You maintain routes in Customizing for Sales and Distribution under Basic Functions
Prerequisites for determining mode of transport categories
If you enter a route with stages, the system uses the shipping types in the route stages.
If enter a route that has been defined without stages, you must define the shipping type(s) in the route header. You can enter a different shipping type for the preliminary, main and subsequent legs.
Please ensure that
Features
Determining countries
The R/3 System determines the departure country from the shipping point you entered when creating the delivery. If you did not enter an address for the shipping point in Customizing for Enterprise Structure under Maintain structure ® Definition ® Logistics Execution ® Define, copy, delete, check shipping point, the R/3 System uses the country entered under Location in the detail screen for the IMG activity Define shipping point.
Country functions are determined for dangerous goods management. The system distinguishes between the following country functions:
Country functions are taken into account if usage profiles are checked for the check method. For further information, see the IMG activity Specify usage profile for dangerous goods check methods in Customizing for Dangerous Goods Management.
For each delivery, you must enter the ship-to-party from whose address the R/3 System determined the destination country. If you change the ship-to-party’s address for this delivery, the changed address is used.
You can overwrite the ship-to-party’s address in the delivery in the quantities overview screen by choosing Header ® Partner, selecting the partner with the function SH (ship-to-party), and choosing Edit ® Details (or double-clicking on that partner).
Transit countries are determined on the basis of the route maintained:
If stages for the route |
Then the R/3 System takes into account |
Have been maintained |
The entries that you maintained in the IMG activity Define transit countries in Customizing for Dangerous Goods Management if you have set the Consider transit country table indicator in the route details screen in the IMG activity Define routes and stages in Customizing for Sales and Distribution. You have the option of allocating a route to a data record consisting of departure, destination and transit country in the transit country table. If the R/3 System cannot determine any transit countries from the combination of route, departure country and destination country, it determines a transit country using the combination of departure and destination country. The transit country table is first read with or without a route, and with departure country and destination country for the route stage. If no data record is found here, it is read with or without route, and with departure and destination country for shipping. |
Have not been maintained |
The entries in the transit country table regardless of whether you have set the Consider transit country table indicator in the IMG activity Define routes and stages. |
Allocating shipping types to countries
The R/3 System must be able to derive the exact allocation of country and shipping type from the document. The allocation is dependent on whether the route was maintained in Customizing with or without route stages.
Routes without route stages
For routes without route stages, the shipping types from the route header are relevant.
The system distinguishes between national and international shipping:
If the shipping point country is identical to the ship-to party country, the R/3 System assumes the shipping is national.
The R/3 System allocates the relevant country all shipping types maintained in the route header.
If the shipping point country is different than the ship-to party country, the R/3 System takes the transit country table into account.
The shipping types, which may be different for the preliminary, main and subsequent legs in the route header, are allocated to the departure, transit and recipient countries as follows:
If a shipping type |
Then the shipping type |
Is defined for the preliminary leg |
Is always allocated to the departure country If no preliminary shipping type is defined, the departure country is allocated the shipping type for the main leg. |
Is defined for the subsequent leg |
Is always allocated to the recipient country If no subsequent shipping type is defined, the recipient country is allocated the shipping type for the main leg. |
Is defined for the main leg |
Is always allocated to the transit countries providing you have not overridden this using the leg indicator in the transit country table. |
The Sea/air indicator is taken into account in the transit country table if a main leg shipping type has been entered in the route header that is allocated to the mode of transport category Sea, Air cargo or Air passenger. You use the Sea/air indicator to specify if the transit country is the departure or the recipient country for one of these mode of transport categories. This means that you can take into account dangerous goods regulations for mode of transport categories peculiar to particular countries.
If the mode of transport categories Sea, Air cargo or Air passenger is used for the main leg shipping type, and you have not set the Sea/air indicator, the main leg shipping type is allocated automatically to the recipient and departure countries for the shipping. In this case, the system takes at least one internationally valid regulation for which a dangerous goods master record has been created with the validity area REG_WORLD for the dangerous goods check.
If no entries are found in the transit country table, the shipping types in the route header are allocated to the departure and recipient countries.
If no shipping type is entered in the route header, or the main leg shipping type has not been entered, the dangerous goods check is terminated, and an error message is displayed.
Routes with route stages
If routes have been maintained with route stages, the countries and shipping types are first determined from these stages. If the Consider transit country table indicator has been set in the route header, the system takes into account the transit countries entered there for the shipping route, departure and recipient countries.
If the route has been maintained with one route stage, all transit countries are allocated the shipping type for this route stage.
If the departure country in the shipping document is not identical to the departure country in the route stage, the departure country for shipping is allocated the shipping type for the relevant stage, provided the preliminary leg shipping type has been filled in the route header. If the recipient country in the shipping document is not identical to the recipient country in the route stage, the recipient country for shipping is allocated the shipping type for the relevant stage, provided the subsequent leg shipping type has been filled in the route header.
If the route has several route stages, the transit countries are allocated to the route stages in the sequence defined in the transit country table. The countries are allocated the shipping type for each route stage.
If the departure and/or recipient countries in the shipping document are not identical to the departure country in the first route stage or the destination country in the last route stage, the departure and/or recipient country for the shipping are allocated the shipping type for the relevant route stage, provided neither the preliminary nor subsequent leg shipping type has been filled in the route header.
Determining Mode of Transport Categories
The system uses the appropriate Customizing tables to determine the mode of transport and thus the mode of transport categories from the shipping types.
Determining Data for DG Checks EDI Processing for Dangerous Goods Data