When the "assign then store incoming trip documents with bar code" scenario is used, a receipt (employee trip) already exists for a trip. For example, the user department has entered a travel request centrally, or the employee is authorized to enter his or her own trips decentrally. The employee submits his or her bar-coded original receipts (incoming documents) to a central scanning department, or to the user department. Incoming documents are assigned to a receipt (employee trip) by the user department or employee using the receipt. After the document type has been selected, the bar code ID of the incoming document is entered. Finally, the incoming documents with bar code are scanned into the system.

The Travel Management application component includes two functions for storing data with a bar code:

Neither function can be performed by the user department (centralized entry of trip facts) or employee (decentralized entry of trip facts) until a receipt exists (employee trip) because the incoming documents are assigned on the level of a personnel number and trip number.