The "store for subsequent entry with bar code" scenario is particularly suitable for trip documents if an employee goes on a business trip without an approved travel request and then sends his or her trip facts to the user department, and his or her incoming documents to a central scanning department, once the business trip is complete.

A receipt does not yet exist for the trip. The central scanning department provides the incoming documents with a bar code, and then scans them into the system. The lack of receipt means that an assignment to a trip is not possible. The scanned incoming documents are written to a pool of incoming documents with unassigned bar codes. The user department and the employee can access them from the pool at any time.

The Travel Management application component includes two functions for storing data with a bar code:

Neither function can be performed by the user department (centralized entry of trip facts) or employee (decentralized entry of trip facts) until a receipt exists (employee trip) because the incoming documents are assigned on the level of a personnel number and trip number.