When you use the "assign then store" scenario, SAP recommends that you store documents with a bar code. For this reason, the following example illustrates how to assign then store with bar code. However, it is also technically possible to assign then store without a bar code (that is, you can use the "assign then store" scenario).

When the assign then store scenario is used, the written application documents are sent directly to the personnel officer responsible. Having entered the applicant data, he or she sticks a bar code on the incoming documents, and uses an optical scanner to read the bar code into the system. The bar code is linked to the applicant number. He or she then forwards the documents to the scanning department. When the application documents are scanned into the system, the system can use the bar code to assign the documents to the applicant automatically.

There are two ways of assigning documents to an applicant:

• Usually, you assign the documents when you first enter the applicant in the system by performing the Initial Entry of Basic Data applicant action.