Storing of Order Records (PP-PI) (SAP Library - SAP ArchiveLink

Storing of Order Records (PP-PI)

Use

In the R/3 application component Production Planning for Process Industries (PP-PI), you can create order records and use SAP ArchiveLink to export them to a content server. You can use order records to document the production and processing of your materials even if they are not managed in batches.

If your materials are subject to batch management and are manufactured using approved orders, you can also create batch records. If you want to comply with the requirements on Good Manufacturing Practices (GMP) for the pharmaceutical industry, you must create batch records to document your production (see Optical Archiving of Batch Records (PP-PI)).

Prerequisites

Technical Implementation

Object Type

BUS0001

Document Class

ALF

Document Type

Document Type	Description
PI_AUFTRAG	Print list for process orders
PI_MALI	Print list for material list
PI_MESG	Print list for process messages
PI_SHEET	Print list for PI sheet
PI_PRUEFLOS	Print list for inspection lot
PI_USER	User-defined print list

Enhancements

If the print lists available in the standard system do not satisfy your requirements for an order record, you can create and archive a user-defined list by developing a corresponding customer enhancement. For more information, see the Implementation Guide (IMG), section Production Planning - Process Industries ® Process Data Documentation ® Order Record ® Develop Enhancements for Order Records.

Customizing

To create order records and export them to a content server , you must make the following settings in R/3 Customizing:

General Customizing for SAP ArchiveLink

Customizing for the order record

Settings for the order record in Customizing for Process Orders

In the order-type dependent parameters, you must set the Order record required indicator for the order types for which you want to create order records. In this way, you also ensure that process orders and their inspection lots, PI sheets, and process messages are not deleted until the corresponding order records have been stored.

Settings for the order record in Customizing for Process Messages

Process messages that you want to include in the order record must be sent to process message records as order-related messages. Therefore, you must make the following settings in Customizing of the message category:

You must assign destination PI01 (process message record) to the relevant message category.
You must assign a characteristic for the order number to the message category and then assign this characteristic to the target field PROCESS_ORDER of the process message record.

Further Preparations

To create and store an order record, you must note the following when you process the relevant application data:

The process order must have status Technically completed or Completed

When you complete an order, the system does not check whether all process messages for the order have been sent successfully. To make sure that all messages are transferred to the order record, check the message log in the message monitor first.

All inspection lots belonging to the order record must have statuses Inspection close completed and Usage decision has been made.

Activities

To process order records, you can use the following functions in process data documentation:

Storing Order Records (PP-PI)

Simulating Order Records (PP-PI)

Displaying Order Records from the Content Server (PP-PI)

Regenerating Order Records After Storing (PP-PI)