Standing Instructions for Correspondence (SAP Library

Standing Instructions for Correspondence
Use

To generate external correspondence types in the Money Market, Foreign Exchange, Securities, and Derivatives areas, you are required to enter standing instructions for correspondence for a business partner.

If no standing instructions have been created, no external correspondence can be generated for the transactions with the business partner.

Prerequisites

You must have defined correspondence types and correspondence activities.

See also: Correspondence

You must not have set the deletion flag for any business partners nor released any business partners.

Features

You define the following in the standing instructions:

Whether correspondence for a specific business partner is to be printed and/or faxed, and/or whether an E-mail should be created.
Whether an address ID different to the standard address ID (default address or role address) is to be used. The address ID is defined as part of the business partner and can address, for instance, a specific department of the business partner. This means that you specify the business partner address to which the correspondence should be sent.
Whether a SWIFT file should be generated.
Whether counterconfirmation is required for the business partner and the corresponding settings.
You can define which medium is to be the leading transfer medium for the correspondence status.

The standing instructions refer to an external correspondence type and a company code.

Standing instructions can be defined at the following various hierarchy levels:

The following hierarchy levels exist for standing instructions:

Contract type e.g. Money Market, Foreign Exchange, Securities.

Product categories of the respective contract type - e.g. Fixed-term deposit for Money Market

Product types (of the respective contract type/product category) - e.g. Fixed-term deposit for the product category, fixed-term deposit (this can be customized).

Transaction types of a product type, e.g. fixed-term deposit invested or borrowed or purchase/sale of bonds, etc (this can be customized).

Correspondence entries at the lowest level have the highest priority - i.e. transaction type entries. If standing instructions have not been maintained at transaction type level, then the standing instructions at product type level have priority over those at product category level and contract type level. This is also the case for the product category; it has higher priority than the contract type.

Example:

Customizing settings have been made for product category ‘Fixed-Term Deposit’ which mean that the correspondence can only be printed and not faxed. However, for another transaction type, you can both print and fax. In this case, the standing instructions are used at transaction type level - this means that the correspondence is printed and faxed.

Activities

See also:

Generating Standing Instructions for Correspondence.