Generating Standing Instructions for Correspondence

Use

External correspondence types (e.g. 001 confirmation) for a financial transaction are only output if 'Standing Instructions for Correspondence' have also been maintained in the master data of the business partner.

This allows you to control correspondence output based on the business partner - for example, you can generate correspondence for business partner ‘A’ and not for ‘B’.

Procedure

  1. Depending on the application you are in, choose the corresponding path:
    2.

    Application

    Menu path

    Basic Functions

    Master data ® Business Partner ® Standing Instructions ® Correspondence

    Or Master Data ® Business Partner and then choose the Standing instructions pushbutton.

    Money Market

    Master data ® Standing Instructions ® Correspondence

    Forex

    Master data ® Standing Instructions ® Correspondence

    Derivatives

    Master data ® Standing Instructions ® Correspondence

    Securities

    Master data ® Standing Instructions ® Correspondence

  2. Enter the business partner and the company code.
  3. Choose the Correspondence tab page.
  4. Select the Correspondence type.
  5. On the next screen, enter your correspondence settings for the contract type, product category, product type, and transaction type.

    6. Entries at the lowest level have the highest priority - i.e. transaction type entries. If standing instructions have not been maintained at transaction type level, then the standing instructions at product type level have priority over those at product category level and contract type level. This is also the case for the product category; it has higher priority than the contract type.

     Example:

    You have set up the product category ‘Fixed-Term Deposit’ so that the correspondence can only be printed and not faxed. However, for transaction type Create time deposit (fixed-term deposit), you can both print and fax. In this case, the standing instructions from the transaction type level are used- this means that the correspondence is printed and faxed.

  6. You can choose different output media for external correspondence. In the Principal correspondence medium field, you can define which correspondence medium will be used to set the status for the outgoing confirmation.

    7. You can use 'No status assignment' to prevent the status assignment of an external correspondence type. It must be ensured that only one status-relevant correspondence planned record is defined according to the transaction activity.

  7. In the Address ID field, you specify which of the addresses defined for the business partner is the one to which correspondence is to be sent. If you do not make an entry here, the default address of the business partner is used.
  8. To assign the status, Counterconfirmation required, you need to flag the Counterconfirmation field.

 The 'Counterconfirmation required' field must also be selected in the Customizing settings for the different applications for the particular correspondence type. You do this in Customizing activity 'Define Correspondence Activities'.

Input help:

You can either make settings directly in the list, or you can use the following input help. When you make entries directly in the list, if you can select a high-level node, the settings also apply to all the levels below. However, you can deselect one of the levels below.

You can use the following input help:
          1. Use to make the settings for the correspondence for an area you have selected. After choosing the pushbutton, use the selection criteria contract type, product category, product type, and transaction type to specify the area for which the settings apply. On the next screen, you enter the details for the Standing Instructions: Correspondence.
          2. Use (Import from other partner) to copy the standing instructions of another business partner.
          3. Use (Select all) to make the correspondence settings for the business partner for all contract types. Use (Deselect all) to undo these settings.
  1. Save your entries.