Processing Inventory Differences in WM 

When you enter the results of the inventory count, you inform the system that there are differences between the counted amount and the book inventory. You record these differences in WM to reflect the actual stock in the storage bins. At the same time negative and/or positive bin quantities are also recorded on the interim storage area for differences. These differences must be cleared from the interim storage area and posted in the Inventory Management (IM) component.

Process

The following steps are a suggestion of how you can use the tasks within WM to process differences.

  1. Enter inventory results with a difference between the counted amount and the book inventory.

    2. When you enter the inventory results in WM and there is a difference between the counted amount and the book inventory, the system issues a message that warns you about the difference and displays a window. While processing inventory differences in WM, this step gives you a chance to change the amount you entered in case you entered the amount incorrectly. WM also gives you the opportunity to perform a recount of materials in the storage bin.

  2. Display a list of the differences.
  3. Carry out a recount of the item or items in the system inventory record for which the differences are improbably high.
  4. Reprint the warehouse inventory list and recount the storage bins in the warehouse.
  5. Enter the results of the recount.
  6. Close the inventory.
  7. Clear differences from WM and record them in the IM component.

Displaying a List of Inventory Differences

If you feel that differences should be investigated, you can request a recount of the bins. To find out where the differences are:

  1. Choose Physical inventory ® Evaluations ® Difference list from the WM menu bar.
  2. On the initial screen specify the warehouse and the storage type. Choose  Program ® Execute.

The system displays a list of the items in system inventory records for which there is a difference between the counted amount and the book inventory.

Recounting Inventory Results

You need to indicate which system inventory record items are going to be recounted.

  1. Choose Physical inventory ® Count result  ® Recount from the WM menu bar.
  2. On the initial screen you must enter the warehouse number and the system inventory record. Additionally, you can enter a percentage or monetary value as a deviation threshold on this screen. Choose ENTER to continue.

    3. The system displays a list of items in the system inventory record.

  3. From the list, select the storage bins for which you want to carry out a recount. Choose  Recount   ®   Start recount to start the recount.

The system issues a message that a recount was created for the selected items in the system inventory record. A version number is assigned to the recount.

The Inv.status field in the system inventory record is reset from Z (counted) to A (count incomplete). The system cancels the setting of the Print completed indicator in the system inventory record.

Reprinting the Warehouse Inventory List

To reprint the warehouse inventory list

  1. Choose Physical inventory ® Inventory document ® Print from the WM menu bar.
  2. On the initial screen be sure to enter the version number of the recount, in addition to the warehouse number and system inventory record.

Choose Continue.

The system sets the Print completed indicator in the system inventory record.

Entering the Results of the Recount

To enter the results of the recount

  1. Choose Physical inventory ® Count results ® Enter from the WM menu bar.
  2. On the initial screen, be sure to enter the version number of the recount, in addition to the warehouse number and system inventory record. Choose Continue.
  3. On the data entry screen, you enter the results of the recount in the Counted qty column.
  4. To post the results to the data base, choose Inventory count ® Post.

The system resets the Inv.status field in the system inventory record from A (count incomplete) to Z (counted).

For complete information about entering results, see Entering the Inventory Results in WM.

Closing the Inventory with Differences

To close an inventory with differences, you use the same task that is described in Closing the Inventory. After you have selected the bins that you want to clear and have chosen  Environment  ® Activate documents (see step 4 in Closing the Inventory), the system issues a message that displays the number of the transfer order that it created to post the difference.

In addition to creating a transfer order, the system updates the status in the system inventory record. The inventory data in the storage bin record is updated and the storage bin is unblocked. If you display the transfer order, you see that a quantity of material (the difference between the counted amount and the book inventory) is transferred from the interim storage area for differences and placed into the storage bin in which the difference was found.

Clearing Differences

To clear the inventory differences from the interim storage area in WM and to post the differences in IM:

  1. Choose Physical inventory  ® Clear differences  ® Warehouse Management from the WM menu bar.
  2. Enter the system inventory record number on the initial screen, choose Display list and then Differences ® Clear from the list displayed.

    3. If all items have not been counted in the system inventory records, you may need to exit this function and count the stock in the storage bins concerned before continuing.

  3. Choose Physical inventory  ® Clear differences  ® Inventory management from the WM menu bar.
  4. On the initial screen enter the warehouse number and interim storage type for inventory differences (999 in the standard system). You have several possibilities to specifically identify the storage bins with inventory differences. To continue choose  Program ® Execute.

    5. The system displays a list of differences, which are ready for further processing.

  5. Select the bins you want to clear and choose Clear (on the Applications toolbar) or Save to clear the differences.

The system displays a list with the material documents that were created. If the program is executed without errors, you can branch to the detail list by selecting (clicking the mouse on) a material document number. If there are errors, the system lists the errors that occurred.

Lot Numbers

When you clear inventory differences in Inventory Management, the system also takes stock with lot numbers into consideration. When you use this function, the quantity in the inspection lot is adjusted accordingly.

Instead of clearing excessive quantities with an inspection lot during inventory counting in Inventory Management, these quantities are added to the existing inspection lot. The system does not create a new inspection lot.

See also:

Stock Differences