Closing the Inventory (SAP Library - Warehouse Management Guide)

Closing the Inventory

To complete the inventory process in WM, you must clear the inventory and unblock the storage bins. These two steps can be done with a single task. You also use this task to process any differences between the counted results and the quantity that was actually in the storage bin.

Choose Logistics ® Logistics Execution ® Internal Whse Processes ® Physical Inventory ® In Warehouse Management ® Physical Inventory Document ® Overview from the SAP menu.

On the initial screen you must enter the warehouse number and at least one of the selection criteria. Choose Program ® Execute to continue.

The system displays a list of physical inventory documents that meet the selection criteria. For example, you can select all inventory documents in a storage type for which the inventory items are "partially counted".

From this list you can select the desired inventory document or documents for further processing.

Select the desired documents and choose Environment ® Clear documents from the menu bar.

The system goes to the task for processing differences in WM. All the storage bins for the selected physical inventory document are displayed.

Select the bins you want to process and then choose Clear.

The system returns to the list of physical inventory documents with a message giving the number of storage bins that were cleared.

What Happens in the System?

The Inventory active indicator in both the storage bin and the physical inventory documents is set to blank, which means that no inventory is planned or is taking place.

The storage bin is unblocked.

The inventory data in the storage bin is updated.

The Inv.status field in the physical inventory document is set to L, which means that the inventory has been cleared in WM.

At this point, if there are no differences, the inventory process is complete. However, when differences are found between the counted amount and the book inventory, they must be processed in WM. The book inventory must be updated in both WM and IM.