Reversing the commitments carryforward (SAP Library

Reversing the commitments carryforward

Use

Using this program you can move documents in the Funds Management (FM) tables back into the previous fiscal year for a specific FM area. These are documents which were carried forward to the subsequent fiscal year by mistake when carrying forward commitments.

Prerequisites

The system only moves document line items back to the old year if they were previously carried forward to the new year by the commitments carryforward. Documents which were not generated until the new fiscal year cannot be transferred to the previous fiscal year.

You must limit document selection so that the system can process the whole document. The selection criteria must match the individual document line items.

You want to move all documents which were assigned to funds center S2 back into the old year. Document A, which was carried forward, consists of two document line items with differing account assignments:

Item 1: Commitment item F1, Funds center S1
Item 2: Commitment item F1, Funds center S2

In this case, you are not allowed to limit selection to funds center S2.

Procedure

Choose Accounting ® Financial accounting ® Funds Management ® Additional functions ® Closing operations ® Commitment carryforward ® Undo.
Enter an FM area.

In the Old fiscal year field, enter the fiscal year from which the documents were originally carried forward.

Depending on your requirements, you can select the documents based on the following selection criteria:

FM Account Assignments (funds center, commitment item, fund)

Value type

Document number

Start the program in the background.

Result

The system logs the reversal of the carryforward in the Funds Management closing operations log tables and generates the following lists:

List of documents for which the commitments carryforward was reversed
List of documents for which the commitments carryforward could not be reversed.

After running the program as an update run, you must reconstruct the assigned values for the old and the new fiscal year. For more information on this, refer to Reconstructing Assigned Values.

If you have also carried forward the respective budget for the commitments to the new fiscal year, you must run the program for carrying forward the budget for the commitments in the old year again for the documents transferred back. For further information, see Carrying Forward Budget to the New Fiscal Year. The effect of this is that budget already available in the new year now belongs to the commitments transferred back to the old year again.

Before carrying forward the budget to a commitment, you must Prepare the Budget Carryforward and Determine the Budget Carryforward.