In Funds Management commitments documents are generated by the trips entered in Travel Management which can be displayed in the information system (value type ‘52’). Updating always takes place with the net amounts.

The updating control depends on which components you use in addition to Travel Management integrated with Funds Management. The settings for Controlling and salary and payroll accounting in particular determine how the account assignments are included for Funds Management or are derived. You determine to which Funds Management responsibility areas (funds centers) the costs are to be assigned.

The integration date plays an essential role here for the HR (Human Resources) component which you must define in Funds Management Customizing under Define date for HR (Human Resources) integration, if you want to integrate personnel costs (wage and salary costs) into Funds Management. From this date, you must define a funds center and if desired a fund, in the HR master records for the infotype 0001. A derivation of the FM account assignment from the CO account assignment cannot take place in this case.

Different scenarios are therefore possible, for which the prerequisites are described below.

In order to assign the trips to an account manually you must ensure that the fields Commitment item, Funds center and Fund are ready for input when creating travel data. You enter the required settings in Customizing for Travel Management, as follows:

Choose Travel management ® Travel accounting ® Dialog and accounting control ® Install variable structure for the account assignment objects and choose the coding block which is relevant to you:

• If you want to enter the FM account assignment in the cost apportionment for the whole trip, choose the account assignment objects. Expense assignment value of the whole trip.
• If you want to enter the FM account assignment in the cost apportionment of a document, choose the account assignment objects. Expense assignment value of a document.
• If you want to enter the FM account assignment in the cost apportionment of the stopovers, choose the account assignment objects. Expense assignment value of a document.
• If you want to enter the FM account assignment in the cost apportionment by kilometers, choose the account assignment objects. Expense assignment value of a Km apportionment.

For each of the relevant coding blocks enter the following variable names:

• COBL-FIPOS
• COBL-FISTL
• COBL-GEBER

If you want to define a master account assignment for the trips, you must define a funds center and a fund in the infotype 0017. You enter the required settings in Customizing for Human Resources under Adjusting the interfaces ® Define screen modification.

If the FM account assignment is to be derived automatically from the CO account assignment the following must happen:

In order to assign the trips to an account manually you must maintain the field status as described above.

If you do not manually distribute the travel expenses for an employee completely, the travel expenses are distributed in accordance with the cross-trip cost assignment value, the so-called travel expenses assignment rule.

The travel expenses assignment takes place in accordance with the Travel management functions. However you must take the following into account:

• Advances are not taken into account in Funds Management, and the same applies to data which you enter via fast entry.
• Requested trips are only updated statistically.
• As long as the trip data has the status "Travel request", the data is only updated statistically in the standard system. The active availability control does not take place until after the approval. You can overwrite the standard settings with a User-Exit (enhancement SAPLFMA, component EXIT_SAPLFMFA_002, development class FMFS).

When entering trip dates you enter the Financial accounting-relevant account assignments. If you do not enter the FM account assignments manually, the system posts the account assignments based on the settings and assignments you have made.

For travel expenses accounting the system defaults the FM account assignments to the Financial accounting documents, which are generated by the accounting.

For more information on entering travel expenses and travel expenses accounting, see the FI Travel management documentation.