Integration with Asset Accounting (SAP Library

Integration with Asset Accounting

Use

The following business transactions posted in Asset Accounting can be passed on to Funds Management: With these you can control which of the postings are budget relevant for you and which are not. For asset acquisitions and document changes there is no check For fixed asset retirements and document changes there is no check.

Prerequisites

In Customizing for Asset Accounting, you must define the movement types relevant to Funds Management for the individual business transactions as budget relevant. Otherwise the function Budget account assignment, which allows Funds Management account assignment objects, commitment item, funds center and fund to be included, does not appear for the postings in Asset Accounting.

The standard system contains some movement types flagged as budget-relevant for certain business transactions in the Asset Accounting customizing. These are valid for budget monitoring for assets in both the Project System and Funds Management. You should check these entries.

If the FM account assignments are to be included manually, the field status variants for the Asset Accounting G/L accounts should be maintained in the Financial accounting Customizing. Otherwise the fields commitment item, funds center and fund are not ready for input in the function Budget account assignment. For more information, read Customizing Field Status.

If the FM account assignment is to be derived from the assignment location of FM account assignments to other account assignment objects (e.g. commitment item from G/L account) then you must maintain these assignments. For more information, read FM Account Assignment Logic.

Activities

If Funds Management is active and the above preconditions are fulfilled, the account assignment fields for the commitment item, funds center, and fund will accept input in asset postings when you choose Budget account assignment. If you do not enter the account assignment manually, the system defaults the account assignment based on the settings and assignments you have made.

Prerequisite for automatic derivation of the account assignment from the CO assignment table:

A CO account assignment (cost center, order, WBS element) must be defined in the asset master record and FM account assignments must be assigned to the CO account assignments. The FM account assignment then appears as the default value that should not be overwritten.

Note the following: In the account assignment of a cost center, the FM account assignment is derived from the cost center (Field ANLZ-KOSTL) defined in the asset master record. In the account assignment of an order, the FM account assignment is derived from the defined internal orders (Field ANLZ-CAUFN). If no internal order is defined in the asset master record, the derivation is done from the capital investment order field (ANLA-EAUFN).

The FM account assignment can also be derived automatically with automatic postings in Controlling (such as an order settlement for an asset). If the account assignment specifications conflict as regards cost center and order (an assignment must be made to both), then the order has priority. In this case, an assignment is not made to the cost center.

If you have maintained the assignments, for example if account assignment items are stored in the Asset Accounting G/L accounts with the financial transaction 30, a posting line item is only updated if its movement type is marked as budget relevant. Otherwise the update is only statistical.

You can therefore prevent the transfer of posting data from Asset Accounting to Funds Management by canceling the budget relevance flag in the movement type. The posting data is only updated statistically. Before doing this, however, ensure that the posting data update is not also relevant for monitoring asset budgets in the Project System, or for orders.

For the information on postings in Asset Accounting, see component Asset Accounting (FI-AA).

For information on the control options open to you for transferring posting data from Asset Accounting to Funds Management using the financial transaction and budget relevant indicators, see the selected examples.