Examples of the Transfer of Posting Data from Asset Accounting 

The examples in this section will show you how you can use the financial transaction control parameters and the Budget relevant flag to control the transfer of posting data from Asset Accounting. In the examples the entry is the commitment item defined in the G/L account and its financial transaction with commitment item. <Financial transaction> abbreviated.

 

Purchase against Vendor

Posting lines:

1. Vendor

Commitment item 60

  

2. Asset

Commitment item 30

Transaction type 100 (budget relevant)

Updating in Funds Management.

 

Purchase with Automatic Offset Posting

Depending on the time when the budgetary control should take place, the following scenarios are possible:

FI Posting

Posting lines:

1. Vendor

Commitment item 60

2. Clearing account

Commitment item <> 30 (such as 50)

Not updated in Funds Management.

AM Posting

Posting lines:

1. Asset

Commitment item 30

Transaction type 100 (budget relevant)

2. Clearing account

Commitment item <> 30 (such as 50)

  

FI Posting

Posting lines:

1. Vendor

Commitment item 60

2. Clearing account

Commitment item 30

Updating in Funds Management.

AM Posting

Posting lines:

1. Asset

Commitment item 30

Transaction type 100 (budget relevant)

2. Clearing account

Commitment item 30

 

 

Transfers

Posting lines:

1. Asset acquisition

Commitment item 30

Transaction type 330 (budget relevant)

2. Asset retirement

Commitment item 30

Transaction type 320 (budget relevant)

 

Asset Sale with Revenue with Customer

Posting lines:

1. Customer

Commitment item 60

  

2. Revenue

Commitment item 30

 

3. Revenue clearing

Commitment item <> 30 (such as 50)

  

4. Loss

Commitment item <> 30 (such as 50)

  

5. Asset

Commitment item 30

Transaction type 210 (not budget-relevant)

6. Value adjustment

Commitment item 30

Transaction type 290 (not budget-relevant)

Only the revenue item generates a posting in Funds Management.

 

Asset Sale with Revenue but no Customer

FI Posting

Posting lines:

1. Customer

Commitment item 60

2. Revenue

Commitment item 30

The revenue item generates a posting in Funds Management.

AM Posting

Posting lines:

1. Asset

Commitment item 30

Transaction type 210 (not budget-relevant)

2. Clearing

Commitment item <> 30 (such as 50)

  

Not updated in Funds Management.

 

Asset Sale without Revenue

Posting lines:

1. Asset

Commitment item 30

Transaction type 200 (not budget-relevant)

2. Value adjustment

Commitment item 30

Transaction type 290 (not budget-relevant)

Not updated in Funds Management.

 

Down Payment to Asset under Construction (AUC)

Posting lines:

1. Bank

Commitment item 90

  

2. Vendor (SGL)

Commitment item 30

  

3. Asset

Commitment item 50

Transaction type 180 (not budget-relevant)

4. Clearing

Commitment item <> 30 (such as 50)

  

The vendor item generates a posting in Funds Management. When you later enter a down payment clearing, a credit is generated automatically.

Posting lines:

1. Vendor

Commitment item 60

  

2. Vendor (SGL)

Commitment item 30

  

3. Asset

Commitment item 50

Transaction type 181 (not budget-relevant)

4. Clearing

Commitment item <> 30 (such as 50)

  

Transaction types relevant to depreciation are flagged as not budget relevant in the standard system.