If the budget assigned to a budget structure element in the current financial year become critical, and the budget of another budget structure element has not been used up completely, you can transfer the budget from one budget structure element to another budget structure element by means of a transfer.

The overall budget must have the budget status Released.

During the course of the current financial year, you can transfer budget already approved from one budget structure element to the budget of another budget structure element. This transfer reduces the budget of the source budget structure element and increases the budget of the target budget structure element.

Based on the way in which the budget of the source budget structure element budget is managed (i.e. monetary values, or full-time equivalents), you specify the budget that you want to transfer, and a validity period.

The following combinations are allowed (these combinations apply in both directions):

• Monetary budget Ö Monetary budget
• Monetary budget Ö Full-time equivalent budget
• Full-time equivalent budget Ö Full-time equivalent budget

When you are transferring a monetary budget to an FTE budget (or vice versa), a conversion takes place. A default value stored in the system is used to convert the budget unit of the source budget to the budget unit of the target budget.

If you create a transfer between two FTE budgets, you can specify whether you want a value-based conversion (using a default value) or a quantity-based conversion. If you specify that a quantity-based conversion is to take place, and the two FTE budgets in question have different pay scale classifications, a conversion factor stored in the system will be used for converting between these two budgets. Please note that the outcome of a quantity-based conversion can differ from the outcome of a value-based conversion.