Business Workplace: Workflow Functions 

Use

You use this part of the Business Workplace if you want to use the functions of SAP Business Workflow.

The Business Workplace is the main interface between an end user and the workflow system. All dialog and missed deadline work items to which the user is assigned as a recipient are displayed in the user’s workflow inbox.

As a head of department, you are responsible for approving leave requests. The relevant approval process is implemented using a workflow in your enterprise.

The requests (in the form of work items) appear in your worklist (workflow inbox) and must be rejected or approved there.

The rejected or approved requests (executed work items) are not only returned to the applicants after processing, but are also put into your workflow outbox (under Work items executed by me). You can therefore check the requests you have processed.

Features

Workflow settings

You can configure the workflow functions in the Business Workplace using the personal workflow settings.

Business Workplace screen areas

The Business Workplace has three screen areas, which are used in the following manner by SAP Business Workflow:

Overview tree

The following workflow functions are available under the Inbox node, which is under the initial node Workplace:

 Workflow

 Grouped according to task

 Grouped according to content

 Grouped according to content type

 Grouped according to sort key

 Overdue entries

 Deadline messages

 Incorrect entries

For information on these functions, refer to Workflow Inbox.

The following functions are available under the Outbox node, which is under the initial node Workplace:

 Started workflows

 Work items executed by me

 Forwarded work items

For information on these functions, refer to Workflow Outbox.

The Resubmissions node is located under the initial node Workplace and contains the:

  Workflow resubmissions

 

Worklist

The worklist is displayed in the upper right corner of the Business Workplace screen. Depending on whether you are in the workflow inbox, the workflow outbox or the workflow resubmissions, you have various functions available to you, which are described at the respective locations.

Work item preview

In the lower right corner of the Business Workplace screen, a work item selected in the worklist is displayed in a preview. Not all the functions of the work item display or the workflow log are available.

A user exit can be used to configure the work item preview to suit your individual requirements.

Support for context menus

All workflow functions can be called using the relevant context menu.

Workflow Toolbox

SAP Business Workflow's Workflow Toolbox enables the user to access workflow functions even during a workflow-driven application transaction.

E-mail notification for new work items

The report RSWUWFML can be used to inform an employee by mail that there is a new work item in their Business Workplace inbox.

This function is therefore beneficial to all employees who do not work with their Business Workplace on a daily basis.

Activities

To access the Business Workplace from the SAP Easy Access screen, choose one of the following options: