You can transfer orders automatically from external systems to the SAP system. Old and external data is normally transferred to the SAP system, as part of the implementation project in the IT department.

You can do this using the Executive Information System (EIS) application component.

The system enters data from the external files into the data fields of the SAP internal orders that you wish to create. The procedure for is the same as for creating orders from the application. The option described in this section is an alternative to batch input.

For the purpose of this data transfer, the SAP system includes the receiver structure OREXT. A corresponding sender structure must exist in the external system. The external system must contain a matching sender structure and this structure must contain, as an external file, all the orders you want to create in the SAP system. The external file must contain exactly one complete sender structure for each order (including up to three distribution rules).

The field KONTY_n determines the settlement receiver (n=1,2,3). You can settle to the following receivers if you maintain KONTY_n as follows:

If you want to use fewer than three distribution rules, only maintain the KONTY_n fields you need.

The company code (BUKRS) field in the distribution rule is not currently supported, but is present because it will be used in future releases. Therefore you need to leave it blank.

The SCOPE field (object class) is two characters long in the OREXT. Entries there are not language dependent, for example, OC for overhead costs. For the purposes of the screen display, the system determines the language-dependent field contents from the domain table for the SCOPE data element. The system uses five-characters, for example, GKOST for overhead costs.

In the case of order types for which the old order status management is active, you can use the ASTNR field to set the initial status. Otherwise, the system uses the default status.

The same consistency checks occur for the automatic creation of internal orders as when you create or maintain internal orders in SAP transactions. This means you must fill the same fields. The field names in the sender structure must be the same as the screen field names.

You can display a field name by positioning the cursor on that field, then choosing F1 and F9.

Many of the attributes of the order to be created are derived from the order type (for example, whether revenue postings are allowed or not). You need to specify the order type in the appropriate field in the sender structure. The data you transfer using the sender structure must fit the definitions of the corresponding order type in the SAP system.