Define Transfer Strategy (SAP Library - Product Cost Controlling)

Define Transfer Strategy

In this step you define parameters for partial costing. You use partial costing to prevent the system from creating a new cost estimate for a material when costing data already exist. Instead, the existing costing data is simply transferred into the new cost estimate. This improves performance.

Partial Costing

Partial costing can be used to advantage in the following situations:

You want to calculate the costs for a new product. The BOM for this product contains materials that have already been costed, and you do not want to cost these materials again.

You want to cost all new products during the course of the fiscal year. You define a costing run that includes all materials, and use the transfer control to assure that only new products are selected.

You want to plan the costs for a sales order in product costing.

Some materials are carried in the

sales order stock . These materials are produced or ordered for the sales order. The costs for these materials are to be recalculated.

Other materials are carried as collective requirements. These materials are withdrawn from stock and the costs are taken from the current standard cost estimate.

You specified that you want cross-plant transfer by means of the special procurement type. In the other plant, the quantity structure is not determined and is not costed.

The costing variant specifies a tranfer control that establishes the strategy sequence for the search for costing data:

Single-Plant Transfer

If cost estimates for certain materials already exist in the individual levels of the BOM, they are not recosted. Rather, the existing costing data is transferred into the cost estimate in accordance with the transfer control.

If you always want to recost, choose the transfer control No transfer.

Cross-Plant Transfer

The following special procurement types are used for material cost estimates:

Transfer from other plant

Withdrawal in other plant

Production in other plant

If you have entered one of these special procurement types in the costing view of the material master record, the system proceeds as follows:

In the plant from which the

material component is withdrawn according to the special procurement type, the system looks for existing costing data and transfers that data into the cost estimate.

It ignores any cost estimates for the material component that exist in the plant in which the cost estimate is being created.

For materials in plants that are assigned to another company code, you specify how the system should proceed in the step Activate cross-company costing.

If you are costing across company codes, the system transfers the costing data from the other plant.

If you have not activated cross-company costing, the system uses a price from the material master record.

If you have not entered a special procurement type in the material master record in the Costing view, the special procurement type in the MRP view is used.

If you do not want to use the costing data from other plants, choose the transfer control no transfer.

Strategy Sequences for Single-Plant and Cross-Plant Transfer

The strategy sequence determines the order in which the system searches for costing data. If the system cannot select a cost estimate even after reaching the end of the strategy sequence, it explodes the BOM of the material and creates a new cost estimate.

The following cost estimates can be selected with transfer control:

Future standard cost estimate

Current standard cost estimate

Previous standard cost estimate

Period-based standard cost estimate

Other cost estimates

You can define up to three strategies for single-plant transfer and three strategies for cross-plant transfer.

You limit the search further by setting the following indicators:

Within current fiscal year

Here the costing dates must lie within the current fiscal year.

Age (periods)

Here you can specify how many periods the system should search for costing data in. If the indicator Within current fiscal year is set, the number of periods that you enter here is limited to the fiscal year.

Partial Costing for Collective Requirements Materials

If you turn on the indicator Transfer only with collective requirements material , the transfer depends on the requirements indicator of the material component.

For materials in the

individual requirements the system creates a new cost estimate even if a cost estimate forthe material exists according to the strategy sequence.

For materials in collective requirements, the existing cost estimates are transferred into the new cost estimate.

There are two different cases:

In the costing run, you create a cost estimate without exploding the quantity structure. A cost estimate can only be transferred if the secondary requirements indicator for the costed material is set to "2" (only collective requirments) in the MRP 2 view of the material master record.

In cost estimates with quantity structure, sales order cost estimates, and in the costing run after the BOM explosion, the secondary requirements indicator in the BOM item has a higher priority as the setting in the material master record and the secondary requirements indicator 2 (only collective requirements) is passed on to all lower-level BOM components.

Standard Settings

The standard system contains the following predefined transfer control IDs:

PC01 Transfer with plant change

Used for transfer from another plant and for withdrawal and production in another plant. This prevents the quantity structure in the other plant from being exploded and recosted.

PC02 Complete transfer

Mainly used for costing new products whose BOM contains materials that have already been costed.

PC03 Sales order KDN

Used to improve performance in sales order costing. Only the costs for materials from the sales order stock are recalculated.

Activities

Check whether the existing transfer control IDs meet your requirements.

1. Choose New entries.

2. Enter an alphanumerical key and a name for the transfer control.

3. Create a transfer control for single-plant and cross-plant transfer.

If you want to limit the time frame in which the system looks for a cost estimate, enter the number of periods in the field Age (periods) or set the indicator Within current fiscal year.

If you choose the transfer control Other cost estimates, you can enter a costing variant and a costing version.

If you do not enter a costing variant in this transfer control, the system uses the costing variant that you cost with.

If you do not enter a costing versions with this transfer control, the system uses the costing version that you cost with.

4. Save the transfer control

5. Assign the transfer control to a costing variant.

Further Notes

To improve performance in sales order costing, do the following in each period:

1. Define a costing run that includes the collective requirements materials that can be selected as material components for the sales order cost estimate. For the costing run, select a costing variance that is suitable for the standard cost estimate.

2. With the costing run, calculate the planned costs for these materials, mark the costing results, and release them.

3. In the costing variant for sales order costing, choose a transfer strategy that accesses the values in the current standard cost estimate.

The strategies for transfer control should match the determination of the costing lot size in the costing variant.

If the costing lot size for individual requirements materials is passed on, make sure that transfer only takes place for collective requirements materials.

If the costing lot size is always passed on, you should not define transfer control IDs for sales order costing.