Importing Reports: Process (SAP Library - Product Safety (EHS-SAF))

Importing Reports: Process

Purpose

Report import in the R/3 component Product Safety enables you to import Inbound Documents (IBD) into the R/3 System.

In this way, you can import material safety data sheets from the Dok-X document management system. Dok-X is a product of the company TechniDATA GmbH.

You can create further interfaces by copying the Dok-X function module and tailoring it to suit your requirements in the IMG activity Manage user exits in Customizing for Product Safety.

In theory, all document formats can be imported, provided the format has been set up in Customizing for the Document management system (DMS). An additional key file contains a reference to the file name of the document. This can have the extension *.PDF, for example, or another format.

After importing, the display in the report information system functions only if the corresponding display program is installed for the document type.

For printing and shipping, you must ensure that the WWI server can convert the relevant format into Postscript.

Prerequisites

See the Prerequisites section under Import: Process.

A key file for the inbound report file must exist via which the R/3 System can determine the corresponding substance, the language, and the generation variant. The import date is used as the key date.

Example of a key file:

	Explanation
CPN=DUPONT	Company name
DTY=SDB	Document type (MSDS for Dok-X import)
PRN=LITHIUM POLYSILICATE	Product name
EDN=00001513
CTY=GB	Country
LAC=E	Language code
STA=V	Status
DAT=19.03.1996	Validity date (corresponds to the import date)
SYN=CHE - LITHIUM POLYSILICATE	Synonym name (evalauted depending on the exchange profile)
SYN_1=LITHIUM POLYSILICATE	Synonym name 2
FNA=30.PDF	File name (the extension ".PDF" is part of the name)
FFT=PDF	File type

The generation variant is determined from the details on the country and the report type (see the IMG activity Condition schemata for SRGV selection).

Process Flow

1. You use the Check directory function to carry out the pre-import.

The R/3 System determines the scope of the import.
The R/3 System assigns an R/3 substance, a language, and a generation variant to each report.

You use an exchange profile to specify which identifiers from the key file *.KEY are to be used to assign an R/3 substance to a report.

The *.KEY file is supplied by the Dok-X system and contains all key information for the report. The actual report is a *.PDF file and is also provided by the Dok-X system.

Check the check log generated by the R/3 System for pre-import.
Carry out the import.

	For further information, see
	Importing Dok-X-SDB Reports

Result

After the reports have been imported to report management, you can display the key information in the *.KEY file for an inbound document.

To do this, choose Reports ® Report information system in the Product Safety screen and enter IBD_MSDS as report type as well as your other selection criteria.

Choose OK. Select the required entry and choose Goto ® Additional info.

If you have imported a Dok-X report into the R/3 System and a report already exists in the R/3 System for this generation variant, language, and substance, the following scenarios can occur:

If the report in the R/3 System...	Then...
Has the status Released	The Dok-X-SDB report is newly created in the R/3 System.
Does not yet have the status Released	The imported Dok-X-SDB report replaces the existing report in the R/3 System.

After the Dok-X report is imported, it has the initial status that you specified in the generation variant.