Importing Substances (SAP Library - Product Safety (EHS-SAF))

Importing Substances

Prerequisites

See the Prerequisites section under: Import: Process

In addition, the following prerequisites must be fulfilled:

The sources and phrases to be used in the substance transfer file must be present in the R/3 System.
Existing assignments of phrases to their corresponding phrase sets must have been imported already. Otherwise, the assignments must be maintained after import.
The characteristic categories and characteristics have been set up.

Procedure

From the Product Safety screen, choose Data transfer ® Substances.

The initial Import Substances: Substances screen appears.

If you have defined an exchange profile in Customizing for Product Safety, enter the key for the exchange profile, and choose ENTER.

The settings in the exchange profile are transferred to the initial screen.

Please ensure that the path and file name for the transfer file and directory on the application server have been entered in the File with path field.

/USR/SAP/SH1/SYS/GLOBAL/SUBSTANCE.DAT

Choose Edit ® Check file to check the exchange file for syntax errors and start pre-import.

If you have not entered an exchange profile, or if there are parameter values missing, a dialog box appears in which you can enter parameter values. Complete the required data.

The R/3 System then carries out pre-import, and lists the substances from the R/3 substance database that correspond to the substances from the transfer file. The R/3 System flags all substances that could be assigned uniquely. Check or correct the assignments. Deselect the substances you do not want to transfer.

To check if the R/3 System found errors during the file check, choose Goto ® Check log. Select the log for your transfer file and choose Goto ® Display messages.

To correct the transfer file, choose Data transfer ® Download file from the Product Safety screen. Make the changes in an ASCII editor, and then choose Data transfer ® Upload file.

On the initial screen for substance import, choose Edit ® Transfer/start time.

A dialog box appears in which you can define the start date. After you have saved your data, the R/3 System starts the data transfer for the start date specified.

To check the procedure, choose Data transfer ® Check transfer ® Substances from the Product Safety screen.

On the initial screen for substance import, choose Goto ® Direct-Input to display the log for the database update.

Then choose Job administration ® Execute, select the log for your transfer file, and choose Job administration ® Display log. The system generates a list of all messages for the background job.

Evaluate the messages, and make the necessary corrections.

Result

Import is carried out according to the transfer parameters that you defined in step 4.

See also: Controlling Substance Import

After import, you can check the substances in substance managment.