Controlling Substance Import (SAP Library - Product Safety (EHS-SAF))

Controlling Substance Import

Use

You use parameters to control the file check and substance import. You can set default parameters by using exchange profiles to define default values in Customizing for Product Safety. You can overwrite the parameters manually in the parameter dialog.

Features

You can use the following parameters to control substance import:

Parameters for preliminary check

You use the Search type field to define the method with which you assign the substances in the transfer file to the substances in the R/3 System. The search method is used for:

- Substances

- Component substances

- Reference substances

You can search using substance key or using precisely defined identifiers. You can also enter combinations.

When searching using identifiers, the identification listing specified is used for the search. The position and priority of an identifier within an identification listing has no significance here. All identifiers in the identification listing for a substance are read from the file.

The search can be run as an AND or an OR search using the field Logic link type.

- OR search: If a substance in the R/3 System has the same identifier as the substance in the file, this substance is treated as being the same as the substance in the file. This can apply for a number of substances in the R/3 System so that a number of substances in the R/3 System can be assigned to one substance in the file. You have to make the exact assignment manually.

The substance IMPSUB in the file has the CAS number 50-00-0. It is searched for using the CAS number only. Three substances (SUB1, SUB2, SUB3) are found in the system with this CAS number. The following is displayed:

SUB1 50-00-0

IMPSUB 50-00-0

SUB2 50-00-0

IMPSUB 50-00-0

SUB3 50-00-0

IMPSUB 50-00-0

No assignment is to be marked as to be imported. You have to make the correct assignment yourself.

- AND search: The substance in the R/3 System must have the same identifiers in the identification listing as the substance in the file. If the substance in the file does not have all the identifiers in the identification listing, only the existing ones are used for the search.

Transfer parameters

You define how new data are to be imported into the R/3 System and if old data are to be deleted or retained.

You use the Deletion category field to specify whether:

All substance data are to be deleted before import into the R/3 System
No substance data are to be deleted and the import is to be carried out additively
Only those data are to be deleted and reloaded that correspond to the data origin and the data provider in the transfer file
The characteristic values of the substance characteristic categories in the properties tree specified as the parameter are to be deleted Identifiers, substance references, and material assignments are not deleted

You use the Phrase conversion field to specify that all phrases to be used as substance characteristic values are to be converted to phrases in the active phrase library, if phrase references were defined.

You use the Properties tree or Usage profile field to specify that the data to be imported belong to the substance characteristic categories in a particular properties tree or have the usage in a particular usage profile.

Parameters for standard values

You specify standard values for substance categories, substance authorization groups, user-defined text categories, and component categories. If the values are missing in the transfer file, the R/3 System uses the standard values.

You specify if the substance key for new substances should be taken from the internal number range. Otherwise, the substance key in the file is used.

See also:

Checking Files during Substance Import