The Time Statement (Report RPTEDT00) (SAP Library - Personnel Time Management (PT))

The Time Statement (Report RPTEDT00)

Use

Report RPTEDT00 creates an overview of the results determined by time evaluation, for example, an overview of time balances and time wage types for each employee. You can use the report to check the time evaluation results, for example, or to send time statements to employees. Employees can use the self-service application for the time statement to view the current status of their time balances and time wage types in the Internet or intranet.

Integration

You have the option of outputting the time statement at the same time as the time evaluation report (RPTIME00). To do this, enter a variant in the Time statement variant field in the RPTIME00 selection screen. After time evaluation has run, you can display the time statement by choosing Display form. To print the form, choose Display ® Print.

Prerequisites

Before a time statement can be created, the time data of the selected employees must be evaluated by time evaluation (RPTIME00), that is, the time data must be stored in cluster B2. The time statement is only output for days that have already been evaluated. This may also include days in the future that have been evaluated provisionally.

In the selection screen, you can specify which form you want to use for the time statement. You can enter a standard form, or a form that you have created in Customizing. If you form customer-specific time balances and wage types in time evaluation, you are recommended to display them on a customized form.

Sample forms that represent the most important views of the dataset are supplied in the standard system. You can use them as templates for customer-specific forms. The following forms are provided in the standard system:

TF00

Day-by-day list of principal time balances

TF01

Day-by-day list of principal time balances, header with address, additional information

TF02

Day-by-day list of principal time balances, header with address, additional information in a detailed data display

TFL1

Overview list of cumulated time balances

TFL2

Overview list of the cumulated time balances. Form is only printed under particular conditions. For example, the flextime surplus or deficit is only printed if it is < 0. The conditions can be specified in Customizing.
Only balances of employees with more than 15 hours of excess flextime should be printed.

Features

Time data and the time balances and wage types formed by time evaluation are output on a daily basis. If you create the time statement for an entire period that has already been accounted, you obtain an overview of the balances calculated for the evaluated period, in addition to the daily balances.

Please note that the total of daily balances and the balances for the period can be different, depending on period-end processing. This is the case if certain balances are transferred at the end of a period (for example, the flextime balance is converted to overtime).

You can also output a time statement for periods for which time evaluation triggers a recalculation. The earliest recalculation date for the time statement form defines the first date for which the time statement form is output.

You can also output a time statement for employees who have errors in time evaluation.
You can branch from the list screen to the time data records to obtain detailed information.
You can display compressed views of the results, such as weekly totals and summarized time wage types (that is, a time wage type only appears once for each day on the time statement).
You can add a letterhead to the form so that you can send time statements to your employees. Alternatively, you can allow employees to access information on the time statement in the Internet/intranet in the Employee Self-Service application.

You can specify an output language for the time statement. For example, if you choose Employee's lang., the time statement is displayed in the employee's language.
You can use SAP enhancement HRPTIM04 to modify information from tables in cluster B2 before the time statement is output. You may want to do this if you only want to output one time pair each day, for example.

Activities

To obtain detailed information on time data records:

In the selection screen, activate the Branch to time data info field (under Parameters for time statement).
Choose Execute.

In the time statement, single results for which detailed information is available are indicated by a magnifying glass icon.

Select a line for which you want to view detailed information, and choose Choose.

TF00	Day-by-day list of principal time balances
TF01	Day-by-day list of principal time balances, header with address, additional information
TF02	Day-by-day list of principal time balances, header with address, additional information in a detailed data display
TFL1	Overview list of cumulated time balances
TFL2	Overview list of the cumulated time balances. Form is only printed under particular conditions. For example, the flextime surplus or deficit is only printed if it is < 0. The conditions can be specified in Customizing. Only balances of employees with more than 15 hours of excess flextime should be printed.