EnjoySAP - Invoice/Credit Memo Entry

Scope of Functions

Previously, when you entered incoming and outgoing invoices and credit memos in Financial Accounting, you had to make entries on several screens. You can now enter invoices and credit memos quickly and simply on one screen.

This new function was developed as part of the Enjoy initiative and offers the following user-friendly enhancements:

Single screen transaction without loss of context

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Ergonomic user interfaces

Simple navigation through the new interface design.

Uniform dialog for parking and entering documents

User-specific editing options

For example, you can control the display and entry of the document type and posting period individually.

Derivation of the +/- sign for the amount

Pool of entry variants, account assignment templates, and held documents

You can select standard templates such as entry variants or account assignment templates from a pool, or you can define your own. In addition, the pool offers you incomplete documents - "held documents" - for you to complete.

In the upper part of the screen, you enter the general data for the document that is to be entered or further processed, together with the data for the vendor or customer line item. Important input fields are therefore in the foreground on a tab, fields that are rarely used and detailed information are situated on tabs in the background. In the lower part of the screen, you enter the invoice item in a table. After you have made the entries, you can check, hold, or post the document. To do this, the system accesses the check, proposal, and update logic of the existing entry transactions, such as invoice/credit memo fast entry or the original document entry.

Note

The new transaction is offered parallel to the document entry transactions that already exist. You can access these from the initial screen under Accounting -> Financial accounting -> Accounts receivable/payable -> Document entry -> Other -> Invoice or Credit memo.

For more complex postings, such as an asset purchase from a vendor, you can branch directly to the existing complex posting transaction from the menu.

Note

You cannot return to the initial screen from the complex posting.

The enjoy transaction is situated in the area menus for customers and vendors according to accounting transaction.

The new functions offer the following enhancements in comparison to the existing document entry transactions:

Manual split of vendor line item according to special criteria.

Detailed display of the master data of the business partner concerned, via a direct branch to the master data display transaction.

Using the function simulate, you can access a list display that offers you various options for data preparation.

You can create line item long texts in open items using the Notes tab.

You can process the address data for CPD accounts directly using the Detail pushbutton.

Effects on Existing Data

Transaction data that has already been entered and posted in the general ledger is not affected by the new function. No data conversion is necessary. All system settings are also effective in the new transaction, apart from:

Exceptions:

The line layout variants for invoice/credit memo fast entry and the document overview in the posting transaction are now obsolete. You can however create new variants while you are in the transaction, without having to make settings in Customizing. To do this, choose Table setting when you are entering an item.

You cannot process existing account assignment models, held documents, sample documents, and parked documentss with the new transaction. You have to process these with the existing transactions for recurring entries, posting with reference, posting a parked document, and so on. You can however create account assignment templates and parked documents in the new transaction.

Effects on System Administration

In addition to the existing editing options for document entry, the system now also offers you user-specific options. Existing settings are retained.

Effects on Customizing

The Implementation guide (IMG) has been enhanced as follows:

Accounts Receivable and Accounts Payable -> Business Transactions -> Incoming Invoices/Credit Memos -> Incoming Invoices/Credit Memos Enjoy

Define Document Types for Enjoy Transaction

Define Tax Code per Transaction

Define Posting Key for Incoming Invoices/Credit Memos

Accounts Receivable and Accounts Payable -> Business Transactions -> Outgoing Invoices/Credit Memos ->

Outgoing Invoices/Credit Memos Enjoy

Define Document Types for Enjoy Transaction

Define Tax Code per Transaction

Define Posting Key for Outgoing Invoices/Credit Memos