Document Entry Functions Document Item 

Use

When processing the document items of earmarked funds you can control for individual document items before posting a document, how the further processing of a document in the system should take place.

Prerequisites

For the processing of earmarked funds you require the authorization for authorization object F_FUNDSRES per document type.

Features

Function

What You Should Know

The FM account assignment of the using document can be at variance with the account assignment of the used document.

Set the indicator Account assignment changeable for the document item.

Reduction of the document can only take place in local currency.

Set the indicator Reduction only in local currency for the line item.

If the indicator is set the transaction currency of the using document must correspond to the local currency (company code currency). Otherwise the using document can be posted in a chosen foreign currency for documents which are created in local currency.

When reducing documents the earmarked amount can be exceeded.

You have two ways of allowing the amount to be exceeded.

  • Partial overrun

For this enter a percentage rate in the Overdraft tolerance field:
  • Unlimited overrun

For this set the indicator Unlimited overdraft.

Set/reset the document item to complete.

You set a document item to complete if you want to return unused amounts of earmarked funds to the budget.

You reset the Complete indicator if unused amounts of earmarked funds are to claim budget again.

You can set or reset the Complete indicator for a document item in the change function of a document.

You can also flag a document as complete in the reducing document (earmarked funds or financial accounting document) which is not completely exhausted.

Blocking/unblocking document items

Blocked document items are locked for usage by other documents. Example: An invoice cannot refer to a blocked funds commitment item.

To block/unblock a document item, mark the document item and choose Edit ® Set/Reset the blocked indicator.

Enter long text

In order to enter a long text for the document item, select the document item and choose Extras ® Long text line item

Input facilities for the calculation of the funds reservation amount.

You can enter quantity, price, units as well as conversion factors. The amount is automatically calculated by the system.

The corresponding fields are only ready for input if you have marked the field Price and quantity entry as an optional entry in the Funds Management Customizing using Define field selection string.

Enter due date

The inclusion of due date only has a controlling affect if you define in the Funds Management Customizing for the appropriate value types (e.g. funds commitment) in the valid update profile, that the due date should be used when assigning the commitment data period in Funds Management.