Set/reset complete indicator 

Use

You set an Earmarked Funds or a document item to complete if you want to return unused amounts of earmarked funds to the budget.

You reset the complete indicator if unused amounts of earmarked funds are to claim budget again.

You can set a document or a document item to complete in the change function of the document, or mark a document which is not completely exhausted as complete in the reducing document.

Prerequisites

If you want to set an earmarked funds to complete in the reducing Financial Accounting document (invoice or parked document), the field Complete in the coding block must be ready for input. You enter the required settings in the Financial Accounting Customizing in step Maintain field status variants. There additional account assignments Earmarked funds set to complete must be marked as an optional entry.

Procedure

Function: Set complete indicator

Procedure

For several documents

To do a revaluation choose Accounting ® Financial accounting ® Funds Management ® Posting ® Tools ® Close earmarked funds.

For the whole document

In the change function of a document choose Document ® Complete document.

For a document line item

Select a document item in the change function of a document, choose GoTo ® Detail line item, and subsequently Edit ® Complete indicator ® Set complete indicator.

In the reducing financial accounting document

Select the field Complete in the reducing document.

In reducing earmarked funds

In the detail screen of the reducing document item in the Referenced document frame, set the Set to complete indicator.

Function: Reset complete indicator

  

For several documents

To do a revaluation choose Accounting ® Financial accounting ® Funds Management ® Posting ® Tools ® Close earmarked funds.

For the whole document

Reset the complete indicator for a document item.

For a document item

Select a document item in the change function of a document, choose GoTo ® Detail line item, and subsequently Edit ® Complete indicator ® Reset.

Result

If you set the whole document or individual document items to "complete", this has the following effects: