Variant Settings for Archiving (SAP Library

Variant Settings for Archiving

Use

If you wish to create an archive file, you have to enter an existing variant, or define a new variant.

The variant contains

the selection criteria for the totals records or journal entries you wish to archive
the processing options (Test run or production session)
if desired, the indicator for the detail log
if desired, a note (comment) on the archiving session

Features

Criteria for the selection of data records

The system only archives data which fulfills the selection criteria you specified in the variant. The following selection criteria are available to you:

Selection Criteria

		For journal entries	Required?	For totals records	Required?
Consolidation	Dimension	X	X	X	X
	Consolidation chart of accounts	X	X	X	X
Restrictions	Fiscal year	X	X	X	X
	Period	X
	Version	X		X
	Document category	X

In the selection screen, you can only enter the main versions. If delta versions exist, the system automatically archives these at the same time.

Processing options

Here, you can choose between

Test run and

Production session options

Archive and

Archive and Delete

Choose Test run if you only want to simulate the archiving session for the selection criteria you entered. The system reads the data, but it does not create an archive file, and it does not delete any records from your database. You do, however, obtain a log - as in a production session - with the records that the production session would archive.
Choose Archive if you want to start the write program and create an archive file with the selection criteria you entered. With this option, the system does not automatically delete records from your database.

You start the deletion run later separately. To do this, select the desired archive files.

Choose Archive and Delete if you want to start the write program and create an archive file with the selection criteria you entered. The system then automatically deletes the data records from the database. However, this is only done once the archiving session completed successfully.

The option Archive and Delete only works if you set the indicator Start automatic. in the Settings for delete program.

If you did not set the indicator, the system only performs the archiving.

Detail log

If you set this indicator, the system writes an extended log. It contains the number of archived and deleted records for each version and consolidation unit.