Automatic Intracompany Asset Transfer (SAP Library

Automatic Intracompany Asset Transfer

Use

You use this transaction to transfer a fixed asset between two company codes. The retirement and acquisition transactions are posted in one step. Depending on the organizational structure of your enterprise, this combined transaction can be posted using intracompany transfer transaction types or with retirement and acquisition transaction types.

Prerequisites

In order to automatically post the intercompany asset transfer and create the target asset, you need to make certain system settings in Customizing for Asset Accounting

In the transfer transaction, you specify the transfer variant that the system should use for posting the asset transfer. You create and change transfer variants in Customizing for Asset Accounting. Choose Transactions Õ Intercompany Asset Transfers Õ Automatic Intercompany Asset Transfers. You define transfer variants based on the following considerations:

Is the asset being transferred within a single company? For intercompany asset transfer, the system checks the company code relationship (company code relationship type) of the companies and if they are affiliated companies. You have to enter the transaction types accordingly.
Which transfer method (gross, net, new value) should be used for posting? By using cross-system depreciation areas, you can specify a separate transfer method for each depreciation area.
Do the sending and target company codes have different charts of depreciation? Using cross-system depreciation areas, you can transfer the values of depreciation areas that have the same function. You can also prevent a depreciation area from being transferred.
Do you want the contents of fields to be transferred from the sending asset master record to the target asset? Then you have to define field transfer rules.

Features

You post the retirement transfer from the viewpoint of the sending company code. The system posts the transfer acquisition in the target company code automatically. If a new asset master record is needed in the target company code, you can enter the required information in a dialog box. You can also enter an asset to be used as a reference:

The sending asset

A reference asset in the target company code

No reference (with a jump to the asset master data transaction)

When you create an asset within the intercompany transfer transaction, you can only jump once to the dialog box for master data maintenance. (The same is true when creating an asset within the intracompany transfer transaction.) To change the master data of a new asset created in this way, you have to start the transaction again.

Mass Transfer

When an enterprise transfers a large portion of the asset portfolio (such as a plant or a building), it is necessary to post the transfer of all the individual assets which make up the whole. Since the number of affected assets can be very large, the Asset Accounting (FI-AA) component makes it possible to make the necessary postings using mass processing. For more information, refer to Mass Transfer.

Constraints

Integrated posting with Accounts Receivable is not possible with automatic intercompany transfers. The system handles the posting in the sending company code like a non-integrated asset retirement posted to a clearing account. For this reason, the system does not create any tax postings during the intercompany transfer. You have to post the taxes when you post the invoice. The revenue from the sale of the asset in the sending company code is treated like revenue from a normal asset retirement (refer to Asset Retirement).

Similarly, the acquisition in the target company code is not integrated with Accounts Payable (refer to External Asset Acquisitions). Instead, it is offset against a clearing account.

It is not always possible to post an automatic intercompany transfer between two company codes that have two different fiscal year versions. If the posting date is in two different fiscal years, based on the fiscal year version definitions of the two company codes, automatic intercompany transfer is not possible.

Asset transfers can also be made between clients or systems. For more information, see the description of Asset Accounting in a distributed system environment ( ALE Scenarios in Asset Accounting).