External Asset Acquisitions (SAP Library - Asset Accounting (FI-AA))

External Asset Acquisitions

Purpose

An external asset acquisition is a business transaction resulting from the acquisition of an asset from a business partner (in contrast to an acquisition from in-house production). You can post the acquisition of a purchased asset in several different ways, using different components of the R/3 System:

In Asset Accounting (FI-AA) in integration with Accounts Payable (FI-AP), but without reference to a purchase order

In Asset Accounting, without reference to a purchase order, without integration with Accounts Payable (posting to a clearing account - with or without clearing).

In Materials Management (MM) at goods receipt or invoice receipt (refer to Processing Asset Acquisitions in Purchasing (FI-AA/MM) and Goods Receipt and Invoice Receipt with Reference to Asset).

Process Flow

Integrated Asset Acquisition Posting

If you are also using SAP R/3 Accounts Payable (FI-AP), it is recommended that you take advantage of this integration and post the asset acquisition (without reference to a purchase order) With vendor. This means that you can post the asset acquisition and the corresponding vendor payable in one transaction. Using this transaction reduces the time and energy required for data entry and the possibility of discrepancies.

Graphic: Acquisition Posted Using Integration

Non-Integrated Asset Acquisition Posting

You can post the acquisition of a purchased asset to a clearing account rather than using integrated posting to Accounts Payable. There are two scenarios:

The asset acquisition comes before the receipt of the invoice. The offsetting entry is posted automatically.

As the acquisition amount, specify the actual net amount to be capitalized. Regardless of the document type (gross/net) which you use, the system does not deduct a discount here.

The asset acquisition is posted after the receipt of the invoice. You posted the invoice as an open item to a clearing account, and now you need to clear this entry.

If the clearing account used is an open item account, when you post the acquisition, you can manually clear the posting to the clearing account (vendor invoice) at the same time (transfer with clearing). The corresponding transaction allows you to select all open items, per clearing account (account type S for General Ledger account) according to varying criteria.

Cash Discount

When posting an asset acquisition integrated with Accounts Payable, your choice of document type determines whether you post gross (without cash discount deducted) or net (with cash discount deducted).

When you use a document type for net posting, the system determines the cash discount deduction automatically by means of the specified terms of payment, and capitalizes the invoice amount on the fixed asset, minus sales tax and cash discount.

Graphic: Gross/Net Posting

During the payment run, differences may arise between the amount paid and the capitalization amount, because too little or too much cash discount was deducted. In this case, make adjustments to the APC using collective processing in the General Ledger (General Ledger ® Periodic processing ® Closing ® Regroup ® Prof.segment adjstmt).

When you post an asset acquisition without integration with Accounts Payable, you have to capitalize the actual APC amount (without cash discount being deducted) to the asset. In this case, the cash discount is treated only on the vendor side.

Acquisition with Value Adjustments

You can post gross acquisitions, if you want to post assets that not only have APC, but also have value adjustments already. In order to use this option, set the gross acquisition indicator in the transaction type you use. The system then permits you to enter APC and accompanying value adjustments when you post the acquisition using the transaction under Postings ® Miscellaneous.