Delimiting the End Date of Payroll-Relevant Infotype Records 

Use

If you want to set the end date for a payroll-relevant infotype record when you are maintaining HR master data, the procedure is different to the procedure described for changing a data division or the record’s start date.

As well as using the Change function to change the end date of an infotype record, you can also use the Delete function to set a time limit for the record.

Infotype records with time constraint 1 (such as infotype 0008 Basic Pay) cannot be deleted. If you still want to delimit an infotype record that has time constraint 1, you can create a new infotype record for the same infotype. This new infotype record merely serves to delimit the old one.

See also:

Maintaining Master Data in the Payroll Past

Procedure

  1. From the SAP Easy Access screen, select Human Resources ® Personnel Management ® Administration ® HR Master Data ® Maintain.

    2. This takes you to the initial maintenance screen for HR master data.

  2. Enter the employee’s personnel number and select the relevant infotype.
  3. Select Edit ® Delete.

    4. The system displays the currently valid infotype record for you to delete.

    If more than one record is valid at the same time, use the Goto ® Next record function to find the correct record.

  4. In the From field, enter the date as of which the valid infotype record should be deleted.
  5. Select Delete.

You return to the initial maintenance screen for HR master data.

Result

You have set the end date for a payroll relevant infotype record, so that a retroactive accounting run is triggered on the record’s end date.

See also:

Delimiting the End Date of Payroll-Relevant Infotype Records: Example