Performing the Leaving Personnel Action Type for an Employee 

Procedure

  1. From the SAP Easy Access screen, choose Human Resources ® Personnel Management ® Administration ® HR Master Data ® Personnel Actions.

    2. The Personnel Actions screen appears.

  2. Enter the employee’s personnel number.
  3. Enter the date on which the employee left or is intending to leave the enterprise as the start date of the personnel action.
  4. Choose the Leaving personnel action type.
  5. Choose HR master data ® Execute.

    6. The Actions infotype (0000) appears.

    In the standard system, the Leaving personnel action type groups all of the infotypes together that must be processed or delimited when an employee leaves the enterprise to form an infotype group. The system automatically displays these infotypes in succession so that you can maintain them.

    When customizing Personnel Administration you can adapt the infotypes within the personnel action, and the sequence in which they appear, so that they meet your company’s specific requirements. You can also change the infotype group temporarily by using the Change Infotype Group function.

  6. Enter the employee’s reason for leaving in the Actions infotype (0000).

    7. If the Personnel Administration component is integrated with the Organizational Management component the employee is automatically assigned a default position when they leave. At this point, a dialog box appears. It enables you to determine that the position occupied by the employee up to his or her leaving is now vacant.

    When an employee leaves the enterprise, the system automatically sets the value in the Employment status field to 0 (= left). This ensures a correct final payroll run.

  7. Choose Enter to check your entries.

    8. Your entries are checked against the data stored in the system. If your entries do not correspond to the data stored in the system, the system displays an error or warning message. In this case, you must correct the entries concerned.

  8. Save your entries.

    9. The next infotype is automatically displayed. By running the Leaving action, the system will automatically display all the infotypes that must be delimited.

  9. Delimit the displayed infotype records as of the required date.

Even if you do not have all the data that must be entered in the system, you can still run the action and then skip the individual infotypes whilst still in the personnel action. You can cancel the personnel action at any time, and restart it at a suitable juncture.

For more information see:

Skipping an Infotype During a Personnel Action

Canceling and Restarting Personnel Actions

After you have delimited the last infotype in the infotype group, you return to the initial personnel action screen.

Result

You have performed the Leaving personnel action type for an employee.