Availability Indicators (Infotype 1023) (SAP Library - Training and Event Management (PE))

Availability Indicators (Infotype 1023)

Definition

An infotype you store for resource types to specify all of the reservation conditions attached to resources of this type.

In this infotype, you specify:

how resources of this type are classified during resource reservation (indicator required)
In what quantities the resources are required
Whether resources of this type are location-dependent.
That resources of the categories instructor or material can be found during resource reservation (Alternative resource search)

Use

The Availability Indicators infotype is used with the following functions and reports:

In resource selection when you create a business event
When you request these reports:

Structure

Resources

You can classify a resource type as room, instructor, material, or other resource. We distinguish between these resource types due to the different characteristics they have.

You can specify a minimum, optimum and maximum capacity for the resource type Room. This value is then used when the system calculates the number of attendees for a business event during the Booking function.

See also:

Capacity (Infotype 1024)

For the resource type Instructor,the system proposes a specific relationship with the business event type if you select Alternative resource search.
For the resource type Material, the system proposes a specific relationship with the business event type if you select Alternative resource search.

You can flag resource types as location-dependent. If you have activated the location switch in your Training and Event Management system, the system checks to ensure that a resource is available at the location in question when you reserve resources for a business event.

You can specify whether or not you want to use locations in Customizing for Training and Event Management under Business Event Preparation ® Location ® Use of Business Event Locations.

You can flag a resource type as required. You only have to reserve resources that are flagged as required, reservation of other resources is optional.

When you choose automatic resource assignment, the system only reserves resources that are flagged as required.

See also: Selecting Resources

You can specify whether a resource type that is flagged as required can be reserved once only (single reservation) or multiple times (multiple reservation).

You can use the resource priority feature to define the sequence in which resources are allocated when resources are reserved for a business event date.

Amount available

You can specify per resource type the number of resources that should be available per business event and per attendee. The required number of resources is derived from the information stored here when a business event is planned.

Alternative resource search

In the Alternative resource search, you specify the object type of a resource other than object type G, such as H for external person or M for material. (Only rooms and other resources have object type G.) You also specify the relationship between the business event type and the resource type Instructor or Material.

There is a direct relationship between object type R (resource type) and object type G (Room or Other resource) so that you do not need to make any further entries for resources that have object type G. They are offered automatically for selection during resource reservation. The reason you must make additional specifications in the Alternative resource search is to ensure that the system offers and finds resources that do not have object type G.

If you select resources that belong to the category instructor or material here, the system automatically defaults the pertinent object types and relationships in the alternative resource search. For instructors, the entry * (asterisk) is the default object type. This stands for all object types. If you do not want to restrict the search to a specific object type, you can reserve instructors with different object types for your business events.

In addition, you must also specify the relationships between the business event type and the material ID or the instructor ID.

See also: Business Event Types (paragraph Structure under Relationships)

Infotype maintenance

You maintain this infotype in Customizing under Business Event Preparation or in Current Settings under Create Resource Type.