Replace Attendance (SAP Library - Training and Event Management (PE))

Replace Attendance

Use

You can replace one booking with another if an attendee booked for a business event cannot take part in it for whatever reason.

Features

You can replace any bookings of an attendee.

The settlement data (price and fee assignment) of the attendee being replaced automatically applies to replacement attendees for whom billing or activity allocation was not yet performed. However, if the replacement attendee has a different settlement type, cost center (cost center ID and controlling area), partner function, or payment card data, you can change the settlement data in the Fee and Assignment dialog box.

Replacing individual attendees

When an employee booked for a business event cannot take part in the event, you can replace this attendee with another employee. You do so by replacing one booking with another.

You can carry out replacements for internal and external business events, in any status. You can also replace bookings for business events that are locked, canceled or historically recorded.

As a rule, the booking priority, attendance fee, and fee assignment data remains the same when you replace a booking.

However, a dialog box appears querying whether you want to enter different settlement data for the new attendee.

The same checks are carried out as for bookings and cancellations, with the exception of capacity checks.

Replacing N.N. bookings

You can replace N.N. bookings, that is, group bookings for companies, organizational units and customers.

The replacement attendee can be either a group attendee or an individual named attendee.

It is also possible to partially replace N.N. bookings.

An N.N. booking with 5 attendees for an organizational unit can be replaced with a booking for 2 other members of an organizational unit. The remaining 3 original bookings are still valid.

Result

The original booking is deleted.

The new attendance is booked.

See also:

Replacing Attendance