Business Event Follow-Up (SAP Library - Training and Event Management (PE))

Business Event Follow-Up

Use

Once a business event has begun or is given the status firmly booked, you can perform follow-up activities for it.

Prerequisites

The business event must be in firmly booked status.

The business event may not be canceled.

The business event may not have a historical record flag (see below).

Features

The business event objectives can be awarded as qualifications to the attendees. If the objectives are to be transferred as qualifications to the attendees during follow-up processing, you must assign a value to the qualifications. This value is stored in the additional data of the relationship that is created between the attendee and the qualification.

The booking record (business event/attendee relationship) is deleted if you have specified this in Customizing (see below).

A relationship is created between the business event type and the attendee if you have specified this in Customizing (see below).

The above activities depend on the procedure settings you make in Customizing for Training and Event Management under Recurring Activities ® Follow-Up Processing.

This procedure defines:

Assignment of qualifications to attendees
Creation of relationships between the attendee and the business event type.
Deletion of relationships between the attendee and the business event.

If you want to define a special procedure for a particular event type, you can do so using the Procedure infotype 1030.

A historical record flag is appended to the business event if you specified this on the initial screen under Additional data.

A business event with a historical record flag can no longer be changed in any way. Historically recording is irrevocable.

Confirmation of attendance notifications are automatically issued for all attendees. You make the required settings for notification output in Customizing for Training and Event Management under Day-To-Day Activities ® Correspondence ® Output control.

The above-mentioned actions are only carried out for bookings with normal or essential priority, not for waiting-list bookings.

Result

The business event objectives are awarded as qualifications to attendees.

The booking record is deleted if so specified in Procedure.

The attendance history is created if so specified.

Confirmation of attendance notifications are automatically issued for all attendees.

The business event has been historically recorded where relevant.

Historically recorded business events do not feature in the business event catalog.

See also:

Following Up a Business Event

Procedure (Infotype 1030)