1. On the SAP Easy Access screen, in the SAP Standard Menu choose Human Resources ® Training and Events ® Business Events ® Dates ® Create ® With Resources. The Create Business Event with Resources: Initial screen appears.
2. Enter the Business event type for which you want to create a business event date.



If you call the function from the dynamic business event menu, the relevant data is read simply by positioning the cursor on the event type. The business event type is already selected on the initial screen.

3. Enter the planning period as appropriate. You can change the period later on the data screen if required.
4. Choose data screen. The Create Business Event with Resources: Data Screen appears. The system automatically completes the fields with data of the business event type.



The system automatically assigns the attribute internal since you can only reserve resources for internal business events.

5. Specify whether you want to create the business event in status Planned or Firmly bkd and locked.

See also: Lock/Unlock Business Events

6. Enter an event location.
7. Enter a business event language.
8. Assign a schedule to the business event. To do so, choose either Copy to transfer the schedule defined for the event type or Create to define your own schedule.

See also: Creating a Schedule



If the business event type does not have a schedule, a dialog box appears where you can create your own schedule.

If one or more schedules have been defined for the business event type, a dialog box appears displaying the existing schedules for selection.

Once you have copied or created a schedule, you can check or change it by choosing Display or Change under Schedule.

9. Enter all other data you require for your business event on the data screen. That is, data that you do not want to transfer from the event type or that was not maintained for the event type.



Refer to the information contained for the individual infotypes under the section Structure in Business Event Type.

10. Choose Resource selection to reserve the resources required for the event. The Resource Selection: Overview dialog box appears.



The following functions are available in the dialog box:

Change the Planning period, and change the Proposed date using and . If you selected Period containing no days off, the system automatically proposes periods that do not contain days off (where possible).

Change the event location.

Resource types defined as required for the corresponding event type are displayed under Resource requirements. You select resources for the business event using the resource types.

If a resource type is only required for this specific event, you assign it temporarily by choosing .

You can create the relationship requires resource type with the business event type by choosing .

Choose Auto resource assgmt if you want the system to automatically allocate resources that are flagged as required to the business event (where available). If you want to use this function, select the resource types accordingly.

11. Choose for any resource types you want to reserve manually. The Resource selection dialog box appears displaying details of the actual resources available (such as instructors’ names) and details of their availability. There are two possible options.

Business Event Dates

Creating a Business Event Date Without Resources