Training and Event Management (PE) 

Purpose

The Training and Event Management component has a wide range of powerful functions to enable you to plan and manage all kinds of business events from training events to conventions simply and efficiently.

Its flexible reporting and appraisal functions provide you with important decision support feedback to ensure that the business events you offer are both high quality and effective.

Training and Event Management is an integral part of SAP HR and has interfaces to all of the relevant SAP application components, making it a basis for extending and updating your employees' skills and knowledge. Integration with Personnel Development lets you convert training proposals directly into bookings for employees with qualification deficits or needs.

The connection to the SAP Knowledge Warehouse gives you direct access from the Training and Event Management application and its self-service applications to a variety of training materials (self-teach materials and so on).

Training and Event Management contains an extensive range of functions that are user-friendly and intuitive. The application's graphical user interface greatly facilitates navigation and operation of the system.

Integration

If you use Training and Event Management integrated with other SAP components, there is a direct exchange of data via the various interfaces, allowing efficient data maintenance in Training and Event Management.

Training and Event Management can be integrated with the following application components:

Component

Functions

Organizational Management

Organizational units can be booked as attendees and can organize business events

Personnel Administration

Persons from the HR master data record can be booked as attendees or as instructors

Time Management

Attendance records are stored and compatibility/availability checks can be carried out for internal employees and instructors

Personnel Development

Qualifications can be checked and transferred to attendees. Users can also use the appraisal functions of the Personnel Development component

Cost Accounting

Attendance and instructor fees can be settled using Internal Activity Allocation

Sales and Distribution

Attendance fees can be billed; customers and contact persons can be booked as attendee types

Materials Management

Materials from the Material Master can be reserved as resources for business events; purchase requisitions and material reservations can be generated

SAP Knowledge Warehouse

Info objects ((training materials, documentation, or videos) can be displayed directly from Training and Event Management and its Self-Service applications

R/3 Appointment Calendar

When employees are booked as attendees or instructors for events, these appointments can be automatically generated in the R/3 Appointment Calendar

Integration with these components is optional. You can use Training and Event Management as a standalone option without availing of the advantages offered by such integration.

Features

Training and Event Management provides you with an extensive range of powerful functions for every stage of event management; preparation, planning, and execution.

Business Event Preparation

Business Event Catalog

Day-to-Day Activities:

Activity Allocation and Billing

Recurring Activities

Reporting:

Cross-Application Usability Functions:

Web Self-Services:

You can provide access to the core functions in the day-to-day activities of Training and Event Management via the Employee Self-Services (ESS), such as:

The Employee Self-Services provide user-friendly and intuitive functions. They can be integrated with approval workflows if required. An added advantage is the option of integrating an external search engine to accelerate the search for business events.