Selecting Participants and Defining Authorizations (SAP Library - Collaborative Engineering & Project Management (LO-CEP))

Selecting Participants and Defining Authorizations

Use

To select participants you need access to the e-mail and storage system in the SAP system. E xternal recipient addresses are also allowed.

CEP supports the following types of rec i pients:

SAP users

External addresses

Personal distribution lists

Public distribution lists

Internet addresses

Fax addresses

During selection of the participants you also stipulate the following parameters:

The due date
The CEP profile that has been saved for this process
Whether a participants has change authorization or can only view the folder
Whether a participant is working cooperatively, that is whether participants can see the changes of other participants

Prerequisites

You have defined a CEP profile in Customizing.

Procedure

In Configuration Management choose the Recipient tab page on the right-hand screen area.

Enter the recipient’s SAP user name or an external Internet address and choose Enter.

If you enter an incomplete or an incorrect SAP user name, the system goes to the internal address administration. Here you can select the relevant user.

You can also specify additional authorization parameters for each participant:

Function/Indicator	Effect
Read only	If this indicator is set, the participant can read the downloaded folder, but cannot make any changes.
Cooperation	If you have defined a competitive scenario in Customizing for the current profile, you overwrite the Customizing setting by setting this indicator. The participant can now see the changes that other participants have made. If you have defined a cooperative scenario in Customizing, you can remove the indicator for individual participants. These participants can no longer see the changes that other participants have made.
Due:	Enter the date here before which the participants are to return the folders.

Result

The participants and their authorizations are defined. You can now send notifications (e-mail) to the participants