Circular 

Use

A user can send a specific circular (for example a Microsoft Word document or any business document) sequentially to several defined users in the R/3 System, who are to view the circular and make comments if applicable.

In workflows defined with this wizard, you specify all the recipients of the circular in the workflow definition.

If you do not want to define the recipients of the circular until runtime, you must use one of the Workflow Wizards for dynamic circulars.

The workflow definition created with the Workflow Wizard contains the recipient of the circular as a defined "distribution list". This should only contain positions, but it can also contain users or organizational units.

The user who starts the workflow (workflow initiator) passes the object for circulation at runtime in an initial value assignment or in an initial workflow step.

Prerequisites

The workflow definition created by the Workflow Wizard can only be executed without postprocessing if the method used by the processing task for displaying or changing the circular does not use parameters but rather only the object reference. Otherwise you must revise the binding definition.

Features

The current recipient receives a work item in their Business Workplace. If they execute the work item, the circular is displayed or can be changed.

You can define a latest end for this work item, after which the workflow initiator is either notified by means of an e-mail or the workflow with the next step is continued.

The recipients of the circular can add attachments and notes using the standard functions in the Business Workplace which are available both to the recipients of the subsequent steps and to the workflow initiator.

The number of recipients cannot be changed at runtime. Any changes that need to be made to the agents can be made using the organizational plan (changes to the staffing assignments).

The workflow initiator receives the circular at the end as the final recipient.

Enhancements to the workflow definition

You must amend the workflow definition created by the Workflow Wizard by adding steps, in which the circular is created or determined.

Activities

The system adds the following container elements to the workflow container:

Data type

Description

(ID)

Explanation

Object reference

Object name from object type definition

Object reference to the circular.

ABAP Dictionary reference

List of agents
( CircularAgents )

Multiline container element in which all recipients are stored.