Infotype ‘Social Insurance’ (0061) 

Definition

In this infotype you store the data of each employee related to the Social Insurance.

The system uses the information contained in the infotype for the payroll process, as well as in a series of standard programs which are processed afterwards to create the corresponding forms for the Social Insurance Administration. At the same time, the said information is used for statistical purposes.

The infotype provides the data relevant for the following contribution calculations according to the Social Insurance Administration regulations:

Use

Through the data introduced in this infotype, you inform the system of the conditions applicable to the employee in question on specifying the Social Insurance contributions and how to take them into account in payroll.

Structure

The ‘Social Insurance’ infotype (0061) consists of the following groups of fields:

Basic data

In the field ‘Collective Agreement’ of this field group, you must specify to which pay scale the employee belongs. You use this field specifically to generate model TC2 (form) and the data exchange with Social Insurance via the RED system.

In the ‘Epigraph’ field, you must indicate the Social Insurance epigraph that corresponds to the activity performed by the employee in the company. The TI and IMS premiums are then calculated on the basis of the accident or illness risk to which the employee is exposed during the performance of duties.

Employees subject to the same regulations regarding their Social Insurance contributions are assigned to groups in the ‘Contribution group’ and, optionally, in the ‘Professional category’ fields.

The ‘Contract identification’ and ‘Start date for reduction/rebate’ fields already include the data you have entered previously for the employee in the ’Contract management’ infotype (0016)

The ‘Days worked’, ‘Hours worked’ and ‘Part-time coefficient’ fields are only relevant for part-time contracts. If the employee you register does not have a part-time contract, it is not necessary to make any entry in these fields.

The last two fields of this group are merely informative, and only need to be filled if the employee has a private insurance policy with an insurance company which differs from that of your company.

Multiple employment

This group of fields contains the multiple employment data.

If the employee has another job, you must indicate the appropriate Social Insurance authorization number in the ‘Multiple employment no.’ field. In addition, you need to indicate the maximum and minimum contribution percentages corresponding to the fund for non-industrial risks and to the IA and ID multiple employment bases.

Additional data

The ‘Epigraph 114’ field is of special importance in this group of fields. This field is used to reflect the special case that may arise in the TI and IMS contribution calculation when employees with epigraph 113 (which is applicable to personnel in office jobs) temporarily performs a task in another area.

Your employee is a manager who normally works inside and is thus exposed to a lower accident or illness risk than a worker in an outdoor environment is. The special situation of epigraph 114 occurs when the said manager has to supervise or temporarily work outside on a project, where the risks are greater. According to the Social Insurance Administration, you must deal with this situation by comparing the contribution type applicable to the manager for TI and IMS in their own epigraph (113) with 30% of the total epigraphs (percentages) applicable to the workers under the manager in the particular project, using the highest premium for the corresponding contribution calculation. The standard system simplifies this calculation by using only one epigraph as the comparison factor with epigraph 113. This special epigraph corresponds to the average of the epigraphs applicable to the workers under the manager in the particular project, and must be entered in the ‘Epigraph’ field of the first group of fields.

Finally, the ‘Surcharge exemption in supplementary runs’ field is used in the data medium exchange with the Social Insurance Administration through the RED system, to identify the type of supplementary run in which the contributions have to be reported in the FAN type message.

Integration

When you create a new record in this infotype, the system specifies for some fields default values that it takes from data entered previously for the Organizational Assignment (0001) and Personnel Data (0002) infotypes. For contracts, the system will also consult the ‘Contract Management’ (0016) infotype.

When you record the entered data, the system reads the control tables set in the Implementation Guide under Human Resources Administration ® Payroll Data ® Social Insurance, to check that the data is correct.

See also:

Social Insurance master data