In Travel Expenses, you can create travel expenses statements for employees. You can choose from three forms:

• Standard form
• Summarized form 1
• Summarized form 2

The standard form produces a printout for each trip.

Beneath the form header, which contains the employee’s name, the master cost center and the trip number, the trip itinerary is presented. The settlement section is structured as follows:

• Per-diem and flat-rate settlement

• Accommodations
• Meals
• Travel costs

• Receipt settlement

• Receipts
• Meals receipts (as an alternative to per diem settlement for meals)

• Presentation of results

• Total expenses of trip
• Total advances (if any)
• Total receipts paid by company (if any)

• Reimbursement amount for employee

Summarized form 1 prints all trips settled in the specified payroll period and all differences that resulted from corrections in this period.

Summarized form 1 prints the total for all trips and the taxable subtotal (the sum of all additional amounts from all trips in the selected payroll period) at the end of the form.

Domestic trips without advances, or without meals receipts, are marked with a printout indicator by the system. All other trips receive their printout indicators when they are reprinted using the standard form. It is possible, using the parameter Standard form follows, to print the standard form directly following any personnel number.

Summarized form 1 offers you the additional option to produce a statistical analysis of individual receipts as well as of receipt types for a specific payroll period.

In addition to summarized form 1, summarized form 2 prints the following data for each individual trip.

• Miles / Kms traveled
• Additional amounts (if any)
• Advances (if any)