Entry Scenario Travel Expense Manager 

Purpose

This scenario is the central entry scenario of Travel Expenses. You can create and change both domestic and international trips for an employee. You can also enter both trip per diems / flat rates and individual receipts.

With this scenario you can change any trip that was recorded using the travel expense manager, the travel calendar or trip advances. You can also use this scenario to change trips that you have transferred to Accounting, Payroll Accounting or data medium exchange. Other than in the travel calendar, you can only edit one trip at a time in this scenario.

Scenario Process Flow

  1. You start the travel expense manager by calling the Travel expense manager function in Travel Expenses.

    2. The system gives you an overview of all of the trips that you have entered for the employee.

  2. You can either choose a trip and change it or create a new trip.
  3. If you want to create a new trip, you have to enter the general data and the per diem settlement first.
  4. To enter detailed trip facts, you can call other entry functions from the travel expense manager.

    5. Which entry functions you can call depends on the trip schema that you defined in Customizing for Travel Expenses for the travel expense manager.

  5. You end the scenario by choosing the Save trip function.

The system saves the new or changed trip in the database.

Result

You have created a new trip or changed a trip. The system has saved the trip in the database. To reimburse the travel expenses, you have to approve and account the trips and transfer them to Accounting, Payroll Accounting or data medium exchange.

See also:

Choose Travel Expense Manager

Create Trip (Travel Expense Manager)

Change Trip (Travel Expense Manager)

Display Trip (Travel Expense Manager)

Copy Trip (Travel Expense Manager)

Print Trip

Display Corrections

Simulate Trip Settlement (Travel Expense Manager)

Approve Trip

Settle Trip