Processing AIRs and Updating Travel Plans (TP12) (SAP Library

Processing AIRs and Updating Travel Plans (TP12)

Use

You can use the transaction TP12 Synchronization of Travel Plans (RFARHT12) to start the manual processing of the AIRs that could not be unambiguously identified during the import.

The responsible travel manager should process the AIRs using this transaction. Under no circumstances should a batch job be used to process these AIRs.

The following data is required for the identification of the AIR and, if it is available in the AIR, it is displayed in the list:

AIR number
PNR code
Trip number
Personnel number
Name of passenger (does not necessarily correspond to the employee name)
Date
Flight segment (only if a flight exists in the booking)

Prerequisites

To process AIRs using transaction TP12 you must first have imported them into the SAP system ( Importing AIRs (TP10)).

Features

We recommend that you carry out the functions for processing AIRs (functions 1 to 3) in the following order:

	Function	Description
	All with PERNR:	Starts the processing of all AIRs for which the Personnel number field is filled.
	Processing of AIR:	Starts the processing for all the selected AIRs. The system checks whether the required parameters travel plan, trip number and PNR can be assigned correctly. AIRs that could not be processed are subsequently colored red.
	Processing of AIR (manually):	Is used to manually assign a selected AIR to a particular trip number or personnel number. You should only choose this function if neither the personnel number nor the trip number is known for an AIR and the system can not associate the name specified in the AIR with an existing employee due to an incorrect or international spelling (such as with passenger name "Bennet" and employee name "Bennett"). If, in the dialog box that appears, you only choose a personnel number, and no trip number, the system creates a new trip in SAP Travel Management.
	Select:	Selects individual AIRs so that you can edit these later with a particular processing function or so that they can be deleted.
	Delete:	Deletes the selected AIRs. à Deleted AIRs are colored light beige. When you exit the transaction these AIRs are automatically deleted from the SAP database.
	Information:	Displays the analysis information for a selected AIR.

If you have any incorrect entries after carrying out all these processing possibilities, report them using an OSS message to the SAP Travel Management support, Travel Planning area (FI-TV-PL).

See also:

Displaying Success of AIR Processing