Assign Vendor Accounts (SAP Library

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Assign Vendor Accounts

In this step, you make the settings required for posting to vendor accounts.

There are two kinds of vendor accounts available:

Fixed vendor accounts: Employee grouping for account determination offers the most precise means of control for posting to fixed vendor accounts.

Employee vendor accounts: Posting to employee vendor accounts enables posting for a specific personnel number.

In this step, you make entries in table T030 for the assignment of vendor accounts to symbolic accounts.

Example

Fixed vendor account

You want to deduct dues to various unions from the employees in your enterprise. For each union, you have set up a specific wage type for dues and a specific symbolic account. In this step, you assign a fixed vendor account to each of these symbolic accounts.

Employee vendor account

You want to post dues to a different vendor account for each employee. To this effect, you have created a symbolic account for all employees. In this step, you specify how the corresponding employee vendor accounts are determined.

Requirements

You have created the required vendor accounts in Financial Accounting.

You have carried out the step

Define Symbolic Accounts . In that step, you created symbolic accounts with the relevant account assignment types (KF for fixed vendor accounts, K for personal vendor accounts). In that same step, you flagged the indicator EG-depend for symbolic accounts to which you want to post in line with the Employee grouping for account determination.

If you want to post to employee vendor accounts, you have entered the relevant personnel number in one of the following fields in the vendor master data of Financial Accounting . We recommend that you use the Personnel number field. If you use another field, you must enter the personnel number with leading zeros.

Personnel number

Search term

Telephone 2

Data line

Teletext number

Standard Settings

There are no standard settings for posting to vendor accounts. If, in the step Define Symbolic Accounts , you have not created any symbolic accounts with the account types KF or K, you do not have to carry out the step Assign Vendor Accounts.

Activities

1. Enter the required chart of accounts.

2. To make settings for the posting procedure Personnel posting to vendors (HRK), choose Rules

3. Choose Posting key. Enter the posting key for postings to vendor accounts or copy the default values (21 for debit posting and 31 for credit postings).

4. Choose Accounts. Make the corresponding entries in the table T030.

a) If you want to assign a fixed vendor account to a symbolic account, and if required, an employee grouping, enter the number of the vendor account in the Acco column.

b) If you want to assign an employee vendor account to a symbolic account, and, if required a employee grouping, enter the relevant key (see table below) in the Acco column.

Personnel number in field (Vendor master data)	Entry in the Account column (T030)
Personnel number				*0002
Search term				*0001
Telephone 2				*0003
Data line				*0004
Teletext number				*0005

Further Notes

It is not possible to use the special G/L indicator with posting to customer accounts.