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Define Symbolic Accounts

In this step, you create the symbolic accounts that you require for posting to Accounting.

A symbolic account has the following characteristics:

• A four-character alphanumberic code

• A descriptive text

• Anaccount assignment type (AA type). This defines the type of posting (posting to expense account, posting to payables account, and so on) that applies to the wage types that are posted to the symbolic account.

• An

• employee grouping for account determination (EG) indicator

The following table shows what kind of account and what transaction is linked to an account determination type and what additional information (for example, for cost assignment) is also included in the posting transaction.

AA type	Meaning		Transaction	Additional fields
C	posting to expense account		HRC	cost assignment
CN	posting to expense account		HRC	cost assignment
	without quantity			without quantity
R	posting to expense account		HRC
	if accounting is installed in
	R/2 System.
F	posting to bal. sheet account		HRF
FL	posting to bal.sheet account		HRF
	for checking balance
	in retroactive accounting
	(recalculation difference account)
FO	posting to bal. sheet account		HRF
	(only in original periods
	if the wage types do not
	change retroactively)
Q	posting to bal. sheet account		HRF	personnel number
	with personnel number
D	posting to personal		HRD	acc. determination
	customer accounts			with personnel number
DF	posting to fixed customer		HRD	direct assignment
				of customer account
L	posting to customer		HRD	acc. determination
	account(for specific loan)			with personnel number
				loan type,
				sequential number
K	posting to personal vendor accounts		HRK	acc. determination with
				personnel number
KF	posting to fixed vendor		HRK	direct assignment
	acc.			of vendor account

Note the following with regard to account assignment types:

• In the standard system, no quantities are transferred from wage types in the payroll result to the payroll documents and the resulting accounting documents, although information on quantities is available on the report log for report RPCIPE00 (or RPCIPX00). It is also possible to modify the system to access this information. The account assignment type CN is only useful if you have made this modification and if, in certain instances, you want to suppress the transfer of quantity information.

• The account assignment types FL und FO are only of use if there are cross-company code transactions. For more information on customizing cross-company code transactions, refer to Posting to Company Code Clearing Accounts .

Example

The wage types Basic pay and Overtime both represent personnel costs and should therefore be posted to expense accounts. You also want to assign these wage type amounts to Cost Accounting objects. Both wage types are dealt with in the same way as far as posting is concerned and can therefore be posted to the same symbolic account. You must specify the account assignment type C , since, in Accounting, there should be a posting to expense accounts and Cost Accounting should be provided with information.

Requirements

You have carried out the step

Define Employee Grouping for Account Determination

Standard Settings

Symbolic accounts are already set up in the standard system. In this step, you can modify these to meet your requirements.

Recommendation

We recommend that you do not change the definition of the symbolic accounts. If changes to the definition of the symbolic accounts are necessary, you should map the changes using new symbolic accounts.

Activities

Further Notes

Symbolic accounts are not country-specific.