Credit Card Clearing (SAP Library - Travel Management (FI-TV))

Credit Card Clearing

Purpose

Credit card clearing is an entry process for individual receipts. You can only use it for individual receipts (for example, hotel and restaurant bills, etc.) that were paid with a credit card.

With credit card clearing, you can enter these individual receipts easily and efficiently. In addition to easier processing, credit card clearing also gives you other advantages:

The currency exchange rate is determined for the actual transaction date.
Extensive additional data regarding service providers (such as hotels, restaurants) is made directly available to you, improving your basis for travel planning and settlement.

Prerequisites

For you to use credit card clearing, the following requirements must be fulfilled:

Credit card requirements:

Only credit cards of SAP-certified credit card companies can be used.
The personal credit card (walking card) must debit the employee’s own private bank account.
The employee’s local currency must correspond with the currency used for credit card settlement.

Customizing requirements in Travel Management

You have to activate the characteristic CCC for the relevant organizational unit in feature TRVPA.

Activity: Set up feature TRVPA for travel expenses parameters. View: Maintain feature TRVPA: Decision tree

You have to check first to see if each credit card transaction key has been assigned a travel expense type.

Activity: Define assignment table for credit card clearing. View: Assignment of credit card transaction to travel expense types.

You must already have stored the credit card companies used by your company in subtype 0011 (Credit card number) of infotype 0105 (Communications).

Travel Management ® Environment ® Maintain master data

Trip entry process requirements

You have to have already created trips for the employee.
The trips must already have been saved in trip status Trip open or Trip approved.

Process Flow

The numbering used in the following graphics describes:

The individual process segments of credit card clearing

The process segments (2a) and (4) are performed in Travel Management. Process segments (2b), (3) and (5) are external processes.

The optimum run time of the individual process segments in the overall business process

Credit card clearing is initiated when you pay an individual receipt (for example, a hotel bill) with a credit card (1).

After taking the trip, you add the missing trip facts. When you do so, do not include any individual receipts that you have paid with a credit card (2a).

The service provider (for example, the hotel) invoices the financial service provider (the credit card company) for the transaction that you paid with the credit card (2b).

The credit card company reports the employees’ transactions to their company regularly by data medium exchange (3).

They process the incoming credit card transactions in Travel Management via the credit card clearing function. Via the overall process of Travel Management, the transactions are forwarded for payment to the employees’ bank accounts.

The credit card company debits the employee’s bank account (5).

See also:

Processing Credit-Card Transactions