Trip Transfer Document 

Definition

Trip transfer documents contain the summarized and formatted settlement results for one or more trips for transfer to Accounting.

Use

From the data in a trip transfer document, Accounting creates, among other things, posting documents for G/L accounting, subledger accounting and Controlling.

Structure

Posting lines

Every trip transfer document consists of at least two posting lines. In one posting line, all of the settlement results are collected that have the same G/L account, the same input tax code and the same account assignment objects.

Summarization criteria

The physical structure of a trip transfer document depends on the conditions that you specify for the summarization of posting lines and documents when you create a posting run.

You can decide separately for the expense posting and the off-setting entry whether the system should summarize the data within the posting line per trip, per employee, or per account assignment object.

You can decide whether the system creates a trip transfer document per trip, per employee, per account assignment object, or per company code.

Integration

The system assigns a unique key to each trip transfer document. This key is transferred as a reference to the header data of the corresponding posting documents of Accounting. With this key, you can find the corresponding trip transfer document and the trips referred to in the posting document from the Accounting posting document at any time.

Every trip transfer document belongs to exactly one posting run.