Creating a Purchase Order 

Use

The ordering transaction is triggered for materials that have to be procured externally. First of all, you want to order sound protection casing and ten bolts. You create the purchase order from the stock/requirements list.

Prerequisites

You are in session two Stock/Requirements List.

Procedure

  1. Enter the following data:
    2.

    Field

    Data

    Material

    IECPP-2-GE12

  2. Choose .
  3. Choose to refresh the stock/requirements list after the MRP run.
  4. Double-click on the purchase requisition (PurRqs) to call a dialog box displaying the details for the MRP element.
  5. Make a note of the purchase requisition number.
  6. Choose ->Purchase order.

    7. The Create purchase order screen appears. In the middle screen area an explaining documentation appears.

  7. To close the documentation, choose .

    8. In the left screen area you see the documentation overview. If it's not displayed, choose Document overview on. You can adjust the document overview area to your requirements.

    On the right side you see the work area of the activity.

  8. Enter the following data:
    9.

    Field

    Data

    Vendor

    4000

  9. To open the item header area, choose Header.
  10. In the Org.data tab page, enter the following data:
    11.

    Field

    Data

    Purchasing org.

    4000

    Purchasing group

    010

  11. Choose .
  12. In the document overwiew, select your purchase requisition and choose .

    13. The system copies the item of the purchase requisition in the item overview area.

    If the item overview area is closed, choose .

  13. In the item overview, enter the following data:
    14.

    Field

    Data

    Net price

    20,000

    Currency

    CAD

    Storage location

    4000

  14. In the item area, choose the Invoice tab page, then enter the following data:
    15.

    Field

    Data

    Tax code

    I1

  15. Choose .
  16. Make a note of the purchase order number.
  17. To refresh the stock/requirements list after the MRP run, choose .

    18. From the stock/requirements list you can see that the system has created a purchase order for the purchase requisition for material IECPP-2-GE12.

  18. Proceed in the same way for material IECPP-2-GE13 and enter 2 000 000 as net price.
  19. Choose .
  20. To refresh the stock/requirements list after the MRP run, choose .

    21. From the stock/requirements list you can see that the system has created a purchase order for the purchase requisition for material IECPP-2-GE13.

  21. Make a note of the second purchase order number.
  22. Switch to the other session.